Subcontract Engineer / Chartering Specialist

IOTA Group; Paris; Hybrid; EUR 70,000 - 100,000; Full time

Job summary

IOTA GROUP, based in Paris–La Défense, seeks a Subcontract Engineer / Chartering Specialist to lead subcontracting activities for a major offshore energy project. You will manage RFQs, contract negotiations and administration across multidisciplinary teams.

The role includes vessel chartering support, risk management and ensuring compliance with BIMCO frameworks in an international, offshore setting.

Qualifications

• Degree in Engineering, Business, Supply Chain Management, Maritime Studies, Logistics or related discipline.
• 5–10 years of experience in subcontracting, contract administration, project procurement or construction and services contracting.
• Experience in Offshore Energy, Oil & Gas, Subsea, Engineering or Construction projects.
• Exposure to vessel chartering, marine services or offshore logistics would be an advantage.
• Familiarity with BIMCO contracts, charter party agreements and marine contracting practices is desirable.

Responsibilities

• Manage end-to-end subcontracting activities from sourcing to close-out.
• Prepare and issue RFQs based on technical specs and project needs.
• Coordinate technical, HSE, quality, legal, financial and insurance evaluations of subcontractors.
• Conduct commercial bid evaluations and prepare recommendations for contract award.
• Negotiate terms and conditions, including pricing, variations and risk allocation.
• Monitor subcontractor performance, amendments, variations and claims throughout project execution.
• Support vessel chartering activities, including RFQ preparation, evaluations and negotiations with shipowners and marine providers.

Skills

Subcontract management

Contract negotiations

Vendor management

Stakeholder management

English (fluent)

Education

Engineering degree

Tools

ERP systems

BIMCO contracts

Job description

• Full-time

Company Description

IOTA GROUP is recruiting a Subcontract Engineer / Chartering Specialist on behalf of one of its international partners, a major player in the Offshore Energy and Subsea industry.

The position supports a major international offshore energy development project in Africa, involving complex subcontracting activities, marine services and offshore operations.

Based in Paris – La Défense, the successful candidate will join the Project Procurement team and play a key role in managing subcontracting activities throughout the project lifecycle, ensuring contractual compliance, commercial performance and effective risk management.

Job Description

Reporting to the Project Procurement Manager, the Subcontract Engineer / Chartering Specialist will be responsible for the preparation, negotiation, award and administration of subcontracts covering project services and offshore operations.

The role encompasses the entire subcontract lifecycle, from sourcing strategy and tendering to contract execution, claims management and close-out, with additional responsibilities related to vessel chartering.

Key Responsibilities:

Subcontract Management & Procurement

• Manage end-to-end subcontracting activities, including procurement planning, tendering, contract award, administration and close-out.
• Prepare and issue Requests for Quotation (RFQs) based on technical specifications, commercial requirements and project needs.
• Coordinate technical, HSE, quality, legal, financial and insurance evaluations of subcontractors and commercial proposals.
• Conduct commercial bid evaluations, manage clarifications and prepare recommendations for contract award.
• Negotiate contractual terms and conditions, including pricing, payment terms, liabilities, guarantees, variations and risk allocation.
• Ensure subcontract awards comply with internal procurement policies, approved contractual templates and applicable legal frameworks.

Contract Administration & Claims Management

• Monitor subcontractor performance, contractual obligations, deliverables, milestones, costs and invoicing.
• Manage contractual correspondence, amendments, variations, disputes and claims throughout project execution.
• Identify and mitigate contractual and commercial risks affecting project costs, schedules and performance.
• Coordinate subcontract progress meetings, monitor action plans and escalated critical issues to project management.
• Manage final account settlements, subcontractor performance evaluations and contractual close-out activities.
• Support vessel chartering activities, including RFQ preparation, commercial evaluations and negotiations with shipowners, brokers and marine service providers.
• Participate in charter party negotiations, including the use of BIMCO-based contractual frameworks where applicable.
• Coordinate with marine and project teams to monitor charter execution, contractual compliance and vessel performance.
• Contribute to cost-effective and compliant marine logistics and offshore service arrangements.

Project Coordination & Compliance

• Collaborate with Engineering, Operations, Marine, Legal, HSE, Quality, Finance and Cost Control teams.
• Maintain accurate contract records, ERP data, procurement documentation and commercial reporting.
• Ensure subcontractor compliance with HSE, quality, ethical and regulatory requirements.
• Support and guide junior procurement professionals involved in subcontracting activities.

Qualifications

Education

Degree in Engineering, Business, Supply Chain Management, Maritime Studies, Logistics or a related discipline.

Professional Experience

• 5–10 years of experience in subcontracting, contract administration, project procurement or construction and services contracting.
• Proven experience managing the full subcontract lifecycle, including tendering, negotiation, contract award, post-award administration, variations, claims and close-out.
• Experience in Offshore Energy, Oil & Gas, Subsea, Engineering or Construction projects.
• Previous exposure to vessel chartering, marine services or offshore logistics would be an advantage.
• Familiarity with BIMCO contracts, charter party agreements and marine contracting practices is desirable.

Technical Skills

• Strong knowledge of subcontracting strategies, commercial evaluations and contractual negotiations.
• Experience in contract drafting, claims management and change control.
• Understanding of commercial risk allocation, cost control and contractual compliance.
• Proficiency in ERP systems, procurement reporting and contract documentation.
• Ability to manage complex subcontracting packages and coordinate multidisciplinary stakeholders.

Languages

• English: Fluent professional proficiency required.
• French or Portuguese: Considered an advantage.

Personal Skills

• Excellent negotiation, communication and stakeholder management skills.
• Strong commercial judgment and analytical capabilities.
• Ability to work autonomously and manage competing priorities.
• Proactive approach to contractual risk identification and problem-solving.
• Strong organizational skills and attention to detail.
• Ability to operate effectively in an international and multicultural project environment.

Additional Information

• Industry: Offshore Energy / Oil & Gas / Subsea
• Reporting to: Project Procurement Manager
• Travel: Occasional short-duration business trips
• Main focus: Subcontracting, Contract Administration & Claims Management
• Secondary focus: Vessel Chartering & Marine Services

The primary responsibility of this position is subcontract management and contract administration, while vessel chartering represents an additional area of responsibility.

The successful candidate will contribute to a major international offshore development, collaborating with multidisciplinary teams and external partners to ensure efficient, compliant and commercially optimized subcontract execution.