SR ADMINISTRATIVE ASST

Covenant Health; Hours; Sur place; EUR 32 000 - 40 000; Plein temps

Résumé du poste

Covenant Health is seeking a Senior Administrative Assistant to support 3+ VP-level executives with confidential administrative duties, calendar management, travel planning, and document preparation. The role requires initiative and strong PC skills to handle correspondence, meetings, and data summaries.

The ideal candidate will have five years of clerical/administrative experience and a high school diploma or GED. This is a full-time, on-site position based in Nouvelle-Aquitaine, France.

Qualifications

• Five or more years of clerical/administrative experience.
• HS diploma or GED preferred.

Responsabilités

• Types, edits and proofs correspondence, memos, reports and forms as directed.
• Records and transcribes minutes of committee meetings.
• Opens and screens incoming mail; prepares outgoing mail.
• Maintains daily appointment calendar and coordinates meetings.
• Receives and screens telephone calls; responds to inquiries as needed.
• Maintains and organizes department files.
• Assists in preparing presentations and summarizes related data.
• Follows policies, safety standards; participates in quality initiatives.

Connaissances

Clerical experience

Formation

High school diploma or GED

Description du poste

Overview

Senior Administrative Assistant

Full Time, 80 Hours Per Pay Period, Day Shift

Covenant Oncology Group Overview

Covenant Health Oncology Group is part of the region’s largest cancer-fighting network, with more imaging centers, more board-certified physicians and surgeons, and more cancer and radiation centers closer to where you call home. All Covenant Oncology Group practices are committed to excellence and ongoing quality improvement.

Position Summary

Performs administrative duties for 3 or more VP level executives. Does work of a confidential nature and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.

Responsibilities

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and organizes department files.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Perform other related duties as assigned or requested.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience

Five (5) or more year’s clerical/administrative experience.

Licensure Requirement

None