Shipping Coordinator

Bonhams & Butterfields Auctioneers Corporation; Paris; Hybride; EUR 30 000 - 52 000; Plein temps

Avantages offerts par ce poste

Travel Allowance

Welfare and Retirement Plans

Résumé du poste

Bonhams is seeking a Shipping Coordinator to support the Shipping Department across its European operations, ensuring safe, timely, and cost-effective movement of fine art pre and post sale.

You will manage export/import paperwork, liaise with 3rd party shippers, ensure compliance, and assist internal teams with shipping needs, while maintaining audit-ready records and coordinating with specialists, legal, finance and customer service.

Qualifications

• Ideally, you will be educated to degree standard or you will have experience working in a customer focused role within the art, auction of shipping industries
• eCustomer experience preferred
• Have excellent communication skills both written and verbal and will be able to present information in a clear and concise manner
• You must have good reasoning skills and be able to analyse data and prepare reports
• Negotiations skills are also needed and the ability to influence others
• You will be required to work with industry standard computer packages such as Microsoft Word, Excel, Powerpoint
• Demonstrable experience in navigating organisational structures

Responsabilités

• Provide daily management / administration of export/import advices from 3PLs & internal teams
• Assist in maintaining Bonhams import/export database on smartsheet and ensure continuous standards are maintained
• Work to ensure Bonhams are always compliant and ‘audit ready’, also clearing the temporary export/import after each sale
• Provide detailed Temporary import/export instructions
• Provide source of import/export information and advice to Specialist Departments, Legal, Finance and customer service teams
• Obtain copies of declarations, track and manage export/import entries for Bonhams
• Match import/exports shipments against A3 contracts and add import rates details
• Obtain export licences, French passport, carnets ATA and CITES permits for imports/exports
• Support property movement for touring and special exhibitions
• Provide quotes for internal and pre or post sales shipping, alongside co-ordination with any 3rd party shippers
• Partner with other regional shipping teams and Departments to support property movement
• Provide support to Shipping Manager as requested

Connaissances

Communication skills

Data analysis

Negotiation

Microsoft Office

Customer service

Shipping/logistics experience

Formation

Bachelor's degree

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Description du poste

About the Bonhams Network

Founded in 1793, Bonhams is one of the world\'s leading auction houses — defined by connection, and home to the curious.

With over 230 years of expertise, Bonhams operates a global network of trusted specialists across 24 countries, including flagship salerooms in London, New York, Paris and Hong Kong. Across more than 60 specialist categories, Bonhams serves collectors of every kind — from emerging to established — with the objects, stories and expertise that define their collecting journey.

Beyond auctions, Bonhams is both a destination for discovery and for industry-leading services and support. Its rotating programme of exhibitions and public programming is free and open to all, reflecting a longstanding commitment to curiosity, cultural conversation and the enduring power of objects.

For forthcoming auctions and details of specialist departments, visit Bonhams.com.

Bonhams: A house built on knowledge. Defined by connection. Home to the curious.

About the role

The shipping co-ordinator will provide support to the Shipping Department as well as the wider European operation to support the safe, timely and cost-effective movement of fine art property pre and post sale. They will help manage relevant paperwork and documents for import and export, work closely with the Specialist Departments and Finance and ensure Bonhams are operating in an organised and compliant manner in relation to all areas of shipping. They will work with 3rd party shippers, managing their performance, ensuring their compliance and provide advice and support to internal teams where required.

In your role as Shipping Coordinator, you will be required to carry out the following:

Key Tasks and Responsibilities

• Provide daily management / administration of export/import advices from 3PLs & internal teams
• Assist in maintaining Bonhams import/export database on smartsheet and ensure continuous standards are maintained
• Work to ensure Bonhams are always compliant and ‘audit ready’, also clearing the temporary export/import after each sale
• Provide detailed Temporary import/export instructions
• Provide source of import/export information and advice to Specialist Departments, Legal, Finance and customer service teams
• Obtain copies of declarations, track and manage export/import entries for Bonhams
• Match import/exports shipments against A3 contracts and add import rates details
• Obtain export licences, French passport, carnets ATA and CITES permits for imports/exports
• Support property movement for touring and special exhibitions
• Provide quotes for internal and pre or post sales shipping, alongside co-ordination with any 3rd party shippers
• Partner with other regional shipping teams and Departments to support property movement
• Provide support to Shipping Manager as requested
  In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.

Key Skills and Experience

• Ideally, you will be educated to degree standard or you will have experience working in a customer focused role within the art, auction of shipping industries
• eCustomer experience preferred
• Have excellent communication skills both written and verbal and will be able to present information in a clear and concise manner
• You must have good reasoning skills and be able to analyse data and prepare reports
• Negotiations skills are also needed and the ability to influence others
• You will be required to work with industry standard computer packages such as Microsoft Word, Excel, Powerpoint
• Demonstrable experience in navigating organisational structures

What We Offer

Some of our benefits include:

• Travel Allowance
• Welfare and Retirement Plans

Start Date:as soon as possible

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.