Purchasing Technician

Pinon Unified School District; Pinon; Presencial; EUR 36.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, Dental & Vision

Life Insurance

Retirement Plan

Paid Time Off

Disability Insurance

Training & Development

Employee Assistance Program

Professional Development

Descripción de la vacante

Pinon Unified School District is seeking a purchasing support specialist to interpret rules, orient staff on quotes, establish vendors, and manage the requisition to purchase order process. You will work with district staff, vendors, and agencies to ensure accuracy in purchasing and travel.

The role involves reviewing requisitions, assigning account codes, obtaining price estimates, maintaining vendor files, supporting annual audits, and coordinating with auditors.

Formación

• Associate's degree in Purchasing, Business, or related field required.
• Three years of experience in purchasing support and record-keeping in a purchasing or distribution environment required.
• Working knowledge of Mac/PC, Microsoft Office Suite and Google platform; ability to plan and prioritize work.
• Strong communication skills, courteous and professional with staff and public.

Responsabilidades

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with district staff, vendors, and agencies to assure accuracy related to purchasing and district travel.
• Provide support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, and produces purchase orders after final review.
• Receives and reviews requisitions, assigns account codes, and verifies purchasing compliance with USFR.
• Obtains price and delivery estimates from current vendors for purchases.
• Organizes vendor files with contact, delivery, cost, tax, and performance data.
• Maintains records of active purchasing agreements and contracts; tracks balances and needs.
• Prepares vendor lists and bid announcement information.
• Plan and prioritize work to meet schedules and timelines.
• Performs clerical support to the district purchasing role.
• Assists in year-end inventories by inputting and reconciling records; supports audits.
• Cooperates with auditors and provides information as required.
• Performs other duties as assigned.

Conocimientos

Purchasing experience

Record-keeping

Time management

Communication

Educación

Associate's degree in Purchasing/Business

Herramientas

Microsoft Office Suite

Google platform

Descripción del empleo

• Interprets rules, policies, and procedures affecting the District purchasing operations.
• Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
• Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
• Provide support and guidance for staff in using the purchase requisition module in iVisions.
• Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
• Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
• Obtains price and delivery estimates from current vendors associated to purchase of route items.
• Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
• Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
• Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
• Plan and prioritize work to meet schedules and timelines.
• Performs a variety of clerical support to the district purchasing role.
• Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
• Cooperates and works with auditors, and provides information to them as required
• Performs other duties as assigned.

• Associate's degree in Purchasing, Business, or other closely related field, required.
• Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
• Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
• Must be able to plan and prioritize work to meet schedules and timelines.
• Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
• Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.

• Must have proven successful employment record.

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Mental Health Benefits for employees and dependents (Calm and Modern Health)
• Retirement Plan
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Development
• Employee Assistance Program
• Professional Development