Responsable Excellence Events

Ipsen Biopharmaceuticals Inc.; Paris; Hybrid; EUR 90,000 - 120,000; Full time

Job summary

Ipsen Pharma (SAS) recherche un Responsable Excellence Events pour diriger l’équipe Global Events Excellence et piloter la stratégie et l’exécution des congrès et événements mondiaux.

Le poste supervise 5 chefs de projet, gère les budgets, les contrats et assure l’alignement avec les directives éthiques et la conformité, tout en améliorant continuellement les processus et les méthodes de travail.

Responsibilities

• Diriger une équipe de 5 Gestionnaires de Projets Excellence Événements Globaux.
• Établir une roadmap et des dashboards pour suivre l’exécution et viser l’excellence.
• Réviser et améliorer les processus pour augmenter l’efficacité.
• Être le gardien des risques et contrat, et gérer les budgets et achats.
• Piloter la stratégie et l’exécution d’événements/congrès globaux, coordonner avec les équipes transverses.

Job description

Title: Responsable Excellence Events

Company: Ipsen Pharma (SAS)

About Ipsen: Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society! For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description

SUMMARY OF THE POSITION

The Manager of the Global Events Excellence Team will lead a team of five Global Events Excellence Project Managers to drive the Global Events Strategy and Execution. This role involves transforming the asset's strategic intent into successful and flawless events execution, ensuring alignment with the dedicated budget and Business Ethics guidance. Additionally, the Manager will be responsible for revisiting and upgrading processes to enhance efficiency and effectiveness.

MAIN RESPONSIBILITIES

Team Management:

• Lead and manage a team of 5 Global Events Excellence Project Managers.
• Set up a clear Roadmap, monitor its execution through regular team meetings, touchpoints, and dashboards, and continuously seek excellence in execution.
• Revisit and upgrade existing processes and ways of working to enhance efficiency and effectiveness.
• Be the gatekeeper & flag when a risk is identified.
• Implement best practices and innovative solutions to improve event planning and execution.
• Provide guidance, support, and development opportunities to team members.
• Foster a collaborative and high-performance team culture.

Congress & Events Strategy and Execution

• Set up, Validate, and Coordinate the execution of the Global Congress plan of the year, serve as the gate-keeper when it comes to execution, and anticipate planning for the year to come
• Serve as the point of contact and referent for assigned congress/event to streamline communications.
• Collaborate with Asset Teams, Global & Local Cross-functional teams, Medical Excellence, Global Comms Affiliates, Logistic Agencies, Booth Agencies, etc.
• Drive global cross-functional planning teams and liaise with key stakeholders to gain alignment across functions.
• Manage logistics, ancillary meetings/events, and affiliates' participation.
• Together with the Procurement and Medical Excellence team, oversee and challenge activities of external agencies (logistic, booth, others).
• Monitor congress activities before, during, and after the event.
• Continuously seek excellence in execution and potential improvements.

Budget follow up & Contracts

• Monitor Budget - Check Purchase Orders, invoices, and track payments
• Monitor service contracts in close collaboration with Corporate Legal Affairs/Purchasing/Ethics & Compliance
• Ensure all actions are conducted through ethics & compliance with company policy and flag any identified risks

KNOWLEDGE AND EXPERIENCE

Education / Certifications:

• High School Diploma required; B.A. preferred.
• Demonstrated competencies in supporting/working in high-level organizations.

Experience:

• 5 years with direct and sole accountability for planning, management, and oversight of all aspects of executing pharmaceutical and/or biotechnology programs, meetings, congresses, and events
• Knowledge, understanding, and experience with pharmaceutical regulations such as (HIPPA and the Sunshine Act)
• Previous management experience required

Languages :

• English fluency is mandatory, French is a plus.

Travel Requirements :

• Able to travel at least 20-40% of the time

KEY TECHNICAL EXPERIENCE

• Hands-on working experience, knowledge, and understanding of both the conventional and pharmaceutical industries, as well as business practices that support best-in-class meeting planning management and execution within the healthcare industry
• Skilled in both written & verbal communications and able to present concepts & ideas in a public speaking format
• Ability to take the initiative to review, prioritize, and make decisions as to what is routine versus what is critical, with little supervision
• Ability to interact and challenge all levels of stakeholders in an organization
• High level of energy, curious, team spirit, reliable, and trustworthiness.

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