Medical Event Project Manager

Ipsen Pharma (SAS); Paris; Hybrid; EUR 90,000 - 130,000; Full time

Job summary

Ipsen Pharma (SAS) is seeking a Medical Event Project Manager to lead and orchestrate global medical events, coordinating cross-functional teams to turn strategic objectives into compliant, cost-conscious execution. You will manage logistics, vendors, and budgets while upholding ethics and regulatory standards.

The role requires a BA diploma and pharmaceutical industry experience, with fluency in English. This is a hybrid, full-time position based in France with opportunities to impact patient

Qualifications

• Fluent in English with experience working in global teams.
• Hands-on working experience in medical event planning and pharmaceutical program execution.
• Knowledge of pharmaceutical regulations (HIPAA and Sunshine Act) is a plus.

Responsibilities

• Lead and orchestrate global medical events execution with cross-functional teams.
• Coordinate logistics, manage affiliate participation and vendor agencies to ensure compliant delivery.
• Develop and monitor event budgets, PO creation, invoices, and payments.
• Collaborate with Legal Affairs, Purchasing and Ethics & Compliance on contracts for services and HCPs.
• Provide administrative support to event planning and ensure adherence to ethics and compliance standards.

Skills

English fluency

Education

BA diploma

Job description

Title

Medical Event Project Manager

Company

Ipsen Pharma (SAS)

About Ipsen

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavour every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society! For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description

Are you ready to lead and innovate in a dynamic, patient-focused biopharmaceutical company? Ipsen is a growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life, providing effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.

Why Ipsen?

• Patient-Focused: The patient is at the heart of everything we do, and improving their outcomes is the deliverable of every strategy.
• Employee Care: We care for our employees, who are the ambassadors making a real difference.
• Bold Leadership: We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions.
• Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving, game-changing organization.

About the Role

As a part of the Global Medical Communications, Capabilities and Education (MCCE) team, the Medical Event Project Manager will lead and orchestrate Global Medical Events execution, coordinating global and local cross-functional teams to transform strategic objectives into successful and compliant execution, while adhering to budgetary guidelines and business ethics.

Medical Events Planning & Delivery

• Primary Point of Contact for logistic questions: Act as the key liaison for all assigned medical events, streamlining communication and facilitating smooth operations.
• Collaborate with other project managers as needed to distribute responsibilities based on event complexity and scope.
• Cross-Functional Connectivity: Establish and maintain strong links with Asset Teams, Cross-Functional Teams, MCCE, Affiliates, and logistics agencies to ensure cohesive collaboration and effective event planning.
• Global Medical Planning Leadership: Drive global medical planning teams, actively engaging with key stakeholders to achieve alignment on objectives and strategies to optimize delivery.
• Logistics and Participation Management: Oversee event logistics, including the coordination of ancillary meetings and affiliate attendee participation, ensuring seamless execution and addressing logistical challenges effectively.
• Agency Management: Manage external agencies responsible for logistics and other functions, providing oversight and challenge to ensure high-quality deliverables.
• Event Monitoring and Evaluation: Monitor all medical event activities before, during, and after the event, ensuring adherence to plans and identifying areas for improvement and success.
• Continuous Improvement: Pursue excellence in medical event execution by consistently seeking opportunities for optimization and implementing best practices to enhance outcomes.

Budget Follow-Up & Contracts

• Purchase Order Management: Create and manage Purchase Orders, verify invoices, and track payments to ensure accuracy and timely processing.
• Budget Monitoring: Actively monitor and manage the budget for events, ensuring adherence to financial guidelines and resource allocation.
• Service Contract Development: Collaborate closely with Corporate Legal Affairs, Center of Excellence for contracting, Purchasing, and Ethics & Compliance teams to create and manage service contracts with HCPs, and suppliers, ensuring all agreements meet company standards.

Administrative Support

• Handle general administrative duties as needed to support event planning and execution.

Ethics and Compliance Oversight

• Ensure all actions comply with company ethics and policies, proactively identifying and flagging potential risks to maintain the highest standards of integrity.

Qualifications

• BA diploma
• Must have experience within the pharmaceutical industry
• Strong experience with direct and sole accountability for planning, management, and oversight of all aspects of executing pharmaceutical and/or biotechnology programs, and medical events
• Proven experience managing standalone events, congresses, and logistics
• Demonstrated competencies in supporting/working in high-level organizations.
• Knowledge, understanding, and experience with pharmaceutical regulations such as (HIPPA and the Sunshine Act)
• Previous project management experience
• Hands-on working experience, knowledge, and understanding of both the conventional and pharmaceutical industries, as well as business practices that support best-in-class medical event planning management and execution within the healthcare industry
• Fluency in English #LI-HYBRID

Employer Equity & Inclusion Statement

Nous nous engageons à créer un lieu de travail où chacun se sent écouté, valorisé et soutenu, où nous incarnons « The Real Us*». La valeur que nous accordons aux différentes perspectives et expériences motive un engagement en faveur de l’inclusion et de l’égalité des chances. Lorsque nous intégrons des modes de pensée diversifiés, nous prenons des décisions plus réfléchies et découvrons des solutions plus innovantes. Ensemble, nous nous efforçons de mieux comprendre les communautés que nous servons. Cela signifie que nous voulons également vous aider à donner le meilleur de vous-même lorsque vous postulez à un poste chez nous. Si vous avez besoin d’aménagements ou d’aide pendant le processus de candidature, veuillez en informer l’équipe de recrutement. Ces informations seront traitées avec soin et n’auront aucune incidence sur le résultat de votre candidature.

*Soyons nous-même At Ipsen, each employee makes a real impact. Our teams are passionate about what they do because they care about making a difference in patients’ lives. We invest in our employees to support life-changing projects that create positive impact for patients and society.