Resort Finance & Administration Assistant

The Boutique Chalet Company; France; Hybride; EUR 28 000 - 34 000; Plein temps

Avantages offerts par ce poste

Accommodation provided

Lift-pass loan

End-of-season bonus

Comprehensive training

Résumé du poste

The Boutique Chalet Company is seeking a reliable Finance & Administration Assistant for Morzine, Nov 2026 to Apr 2027. You will support day-to-day financial records, supplier invoicing, Soldo receipts, and resort administration while working with the UK team.

The role combines accounts and practical duties, requires numeracy and discretion, and offers a competitive seasonal package with accommodation options and lift-pass support.

Qualifications

• Strong numeracy, accuracy and attention to detail.

Responsabilités

• Manage resort purchases and Soldo administration: take day-to-day ownership of expenditure, ensure receipts and records, review coding, and import transactions into Xero.
• Maintain secure custody of all purchasing cards in the office safe with signed in/out process.
• Verify supplier invoices, apply correct account and tax coding, upload to Xero for payments, and liaise with suppliers to resolve queries.
• Oversee weekly creation of guest lift passes, ensure payment, and distribute to properties and guest groups.
• Manage tips and gratuities distribution across the team with accurate records.
• Collect and consolidate staff meal orders, place central orders, check deliveries, and distribute meals.
• Maintain central stock records, oversee transfers to properties and accounting entries.
• Support resort communications via WhatsApp, assisting with guest requests when needed.
• Assist with other finance, admin and seasonal operational tasks as required.

Connaissances

Numeracy

Attention to detail

Organisational skills

English fluency

Xero

Soldo

Chalet Manager

Google Sheets

Microsoft Excel

Time-management

Outils

Xero

Soldo

Chalet Manager

Google Sheets

Microsoft Excel

Description du poste

Resort Finance & Administration Assistant

About the job Resort Finance & Administration Assistant

We are looking for a reliable, organised and practical Resort Finance & Administration Assistant to join our team in Morzine for the 2026/27 winter season. Based at our in-resort office in Morzine from November 2026 to April 2027, this role offers the opportunity to spend a winter in the Alps while taking on a position with genuine responsibility in a professional working environment.

The Boutique Chalet Company operates a collection of luxury chalets and apartments in Morzine and Les Gets, supported by teams in France and at our head office in Bath, UK. Sitting at the centre of our resort operation, you will work closely with our UK-based Finance Manager, the Morzine management team and our Chalet Managers to keep the day-to-day financial and administrative side of the business accurate, organised and up to date.

The role combines core accounts work - such as reviewing resort expenditure, processing supplier invoices and maintaining clear financial records - with practical resort administration, including processing ski passes, staff tips, meal orders and central stock control. You will become a dependable point of contact for the wider team, helping to make sure information is complete, tasks are followed through and any problems are resolved promptly.

Some previous experience in accounts, bookkeeping or administration would be valuable, but reliability, judgement, attention to detail and attitude will matter just as much as formal qualifications. You will need to be numerate, methodical and confident using systems, with the maturity to handle money and sensitive information responsibly. Equally importantly, you should be approachable, communicative and willing to get stuck in: this is a busy seasonal operation, and everyone occasionally helps beyond the strict boundaries of their role.

Although office-based, you will be very much part of the wider resort team. You will need to manage your own workload, communicate effectively with colleagues across France and the UK, and remain flexible enough to respond to the practical needs of the day. For the right person, this is a chance to enjoy a winter in Morzine while gaining valuable hands-on experience across finance, administration and resort operations.

The Season at a Glance

• Full-time, office-based role in Morzine from November 2026 to April 2027.
• Competitive financial package, including a share of weekly team tips and an end-of-season bonus, payable on successful completion of the season.
• High-quality seasonal accommodation is available in Morzine if required, at a competitive, all-inclusive rate, with the cost deducted from salary.
• French seasonal employment contract or, for someone already established locally, through an auto-entrepreneur arrangement, depending on circumstances and eligibility.
• Working hours will average approximately 35 hours per week across the season, rising to a maximum of 40 hours during peak periods and reducing during quieter weeks.
• Two full days off each week, plus one scheduled later start to allow time for an extra morning on the mountain.
• Comprehensive training before the start of the season, together with ongoing support from our UK-based Finance Manager and the Morzine management team.
• Access to our seasonal lift-pass loan scheme and winter equipment hire, including skis and boots.
• A friendly and professional office environment in central Morzine, next to The Hive café and gym, with close involvement in the wider resort team and social events.

Main Responsibilities

• Resort purchases and Soldo administration: Take day-to-day ownership of expenditure made through the Soldo card platform. Ensure receipts and supporting records are submitted correctly, review account and tax coding, follow up any incomplete or inaccurate submissions, and import transactions into Xero promptly. Provide guidance to operational staff where required.
• Purchasing-card control: Maintain secure custody of all physical purchasing cards in the office safe, with a clear and accurate sign-in/sign-out process so that every card can be accounted for at all times.
• Supplier invoices: Verify invoices with the relevant manager, apply the appropriate account and tax coding, and upload them to Xero ready for the relevant payment run. Liaise with suppliers to resolve queries, escalating matters to a senior manager where necessary.
• Guest ski passes: Manage the weekly creation of lift passes through our partner platform. Confirm that passes have been paid for before issue, maintain accurate supporting records, and organise them carefully for distribution to the correct properties and guest groups.
• Tips and gratuities: Manage the secure collection, calculation and distribution of tips across the operational team, based on hours recorded in our time-management system. Safeguard all cash in the office safe and maintain clear, signed distribution records.
• Staff meal orders: Collect and consolidate staff meal orders, place the central order with the supplier, check deliveries on arrival and coordinate accurate distribution to each member of the team.
• Central stock control: Help maintain accurate records for central stock, particularly wine and other high-value items, as well as food and cleaning supplies. Oversee transfers to individual properties and ensure the corresponding internal accounting entries are completed.
• Guest and resort communications: Support the resort communications rota through our Business WhatsApp account, assisting with guest concierge requests and ad hoc enquiries while on shift, particularly when the primary team members are unavailable.
• Wider team support: Assist with other finance, administrative and occasional operational tasks as required to support the resort team and help deliver a consistently high standard of service throughout the season.

Skills & Experience

You do not need to be an experienced or qualified accountant, but you will need to be highly dependable. The role involves responsibility for company cards, cash, supplier invoices and important operational records, so we are looking for someone with a careful, professional approach and the confidence to take ownership of their work.

• The legal right to live and work in France for the duration of the season.
• A high level of numeracy, accuracy and attention to detail.
• Strong organisational and time-management skills, with the ability to prioritise tasks and meet regular deadlines.
• The ability to maintain concentration and accuracy when completing detailed or repetitive work.
• Clear and confident communication skills, with fluency in written and spoken English.
• Confidence using spreadsheets and other digital systems, together with the ability to learn new processes quickly.
• A responsible and discreet approach when handling money, company information and guest-related records.
• The ability to work independently while maintaining regular communication with colleagues in both France and the UK.
• A practical, adaptable and team-focused attitude, with a willingness to help beyond the immediate finance remit when required.
• Previous experience in bookkeeping, accounts administration, invoice processing or data entry.
• Familiarity with Xero, Soldo, Chalet Manager, Google Sheets or Microsoft Excel.

A valid driving licence and confidence driving in winter conditions.