Project Manager - Property and Facilities Management

Coebank; Paris; Presencial; EUR 66.000 - 76.000; Jornada completa

Descripción de la vacante

The Facility & Travel Management Division of the Council of Europe Development Bank (CEB) seeks an experienced Project Manager to coordinate a varied portfolio of property services and facility management projects across its working environment. You will manage needs assessment, planning, procurement follow-up, budgets, contracts and milestones.

Reporting to the Head of the Division, you will collaborate with colleagues bank-wide, develop dashboards, monitor performance, and ensure timely

Formación

• University degree or equivalent in a relevant field; project-management qualification an asset.
• At least five years of relevant professional experience delivering projects with multiple stakeholders.
• Experience with dashboards and IT tools; knowledge of ERP systems is an asset.

Responsabilidades

• Coordinate a varied portfolio of projects from needs through to implementation and completion.
• Develop and maintain project plans, schedules, milestones, action logs, budgets and dashboards.
• Prepare clear project updates, briefing notes and records for senior stakeholders.
• Maintain an overview of the division’s project portfolio and schedule, anticipating milestones.
• Support procurement, contract milestones and SLA tracking; coordinate with internal teams.
• Coordinate internal contributors and external providers; ensure timely follow-up.

Conocimientos

Project management

Stakeholder management

Dashboard reporting

Microsoft 365

English writing

Communication

Teamwork

Diplomacy

Discretion

Organisational skills

Educación

University degree or equivalent

Herramientas

SAP S/4HANA

Concur

Descripción del empleo

Select how often (in days) to receive an alert:

Project Manager - Property and Facilities Management

The Council of Europe Development Bank (CEB) is a multilateral development bank with an exclusively social mandate from its 43 member countries. The CEB finances investment and provides technical assistance in social sectors such as education, health and affordable housing, while focusing on the needs of vulnerable people, as well as on the social dimensions of climate change and the environment.

If you are passionate about contributing to impactful projects that create lasting change across Europe, we welcome applications from qualified candidates from all backgrounds. Join us in making a difference while advancing the principles of sustainability, equality, and social well-being.

The Corporate Services Directorate (CS) delivers client-oriented, integrated services, to optimise the work environment and enable the CEB to deliver its mandate. As a business partner, CS supports a capable workforce that is digital and connected, in an adapted and safe working environment, and with efficient travel and visa services. The Directorate comprises 3 Divisions: Facility & Travel Management (FTM), Information Technology and Human Resources.

The Facility & Travel Management Division provides an adapted, pleasant and safe working environment for each staff member to contribute to an efficient and serene work atmosphere. The FTM Division also serves as a one-stop shop for business travels, special residency permits and personal vehicle registrations to meet staff needs.

The FTM Division is seeking an experienced and highly organised Project Manager to coordinate and support the delivery of a varied portfolio of projects and cross-functional activities related to the CEB’s working environment, property services and facility management. The role will cover the full project lifecycle, from needs assessment and planning, internal coordination, procurement follow-up, budget and contract monitoring to implementation, reporting and the timely delivery of key milestones. The Project Manager will report to the Head of the Facility & Travel Management Division and collaborate closely with colleagues across the Division and the Bank.

KEY RESPONSIBILITIES

PROJECT MANAGEMENT AND DELIVERY

• Coordinate a varied portfolio of projects and activities, from the clarification of needs and objectives through to implementation, monitoring and completion.
• Develop and maintain project plans, schedules, milestones, action logs, budgets and dashboards, ensuring that deadlines and important follow-up actions are not missed.
• Prepare clear project updates, briefing notes, meeting records, recommendations and decision-making documents, for the Head of Division and other internal stakeholders.
• Maintain an overview of the Division’s project portfolio and general schedule, anticipating upcoming milestones, decisions and reporting requirements.

PROJECT GOVERNANCE, BUDGET AND CONTRACT MONITORING

• Monitor project and activity budgets, forecasts, purchase requests, commitments and supplier invoices, in coordination with the relevant internal teams.
• Support contract-management activities by tracking contractual milestones, deliverables, renewals, performance indicators and Service Level Agreements (SLA) and updating the dedicated internal tracking tool.
• Support the preparation and coordination of procurement processes, including requirements, specifications, evaluations and internal approvals, in liaison with the relevant internal teams.
• Coordinate internal contributors, contractors and service providers, ensuring clear responsibilities, timely follow-up and escalation of issues where necessary.
• Contribute to the launch and follow-up of projects involving SAP S/4HANA, Concur and other ERP systems, including coordination with internal users and external providers.

PROFILE

Academic background:

• University degree or equivalent qualification in project management, business administration, engineering, facilities management, corporate services or another relevant field. A recognised project-management qualification would be an asset.

Professional background:

• At least five years of relevant professional experience, including demonstrated responsibility for delivering projects in an operational environment involving multiple internal and external stakeholders.
• Proven experience in project planning, milestone and action tracking, stakeholder coordination, budget monitoring, contract follow-up, risk and issue management and reporting.
• Demonstrated ability to create and maintain reliable dashboards and to manage several priorities without losing sight of key data, decisions or deadlines.
• Knowledge of SAP S/4HANA, Concur or comparable ERP systems would be an asset, particularly in the context of implementation or change projects.
• Experience in facilities management, property services, workplace management, corporate services or another operational environment would be an asset; candidates with strong transferable project-management experience are encouraged to apply.
• Excellent organisational skills, autonomy and attention to detail, with the ability to drive day-to-day follow-up while working collaboratively and respecting established governance and internal validation requirements.
• Strong drafting skills, with the ability to prepare clear, concise and well-structured project documents, notes, correspondence and reports in English.
• Strong aptitude for IT and digital tools, including proficiency in Microsoft 365, collaborative platforms and electronic document-management systems.
• Diplomacy and interpersonal skills developed in a multicultural environment.
• Discretion and respect for confidentiality.
• Excellent command of one of the two CEB official languages (English and French), both oral and written, and knowledge of the other, with a commitment to reach a good working level.

Core competencies:

• Client Orientation
• Communication
• Result Orientation
• Team Work

Nationality:

• Citizen of one of the Bank’s Member States : Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Türkiye and Ukraine.

EMPLOYMENT CONDITIONS

• The CEB offers an initial 5-month temporary appointment starting as soon as possible with, under certain conditions, the possibility of renewal up to a maximum of 24 months.
• Grade and salary:
• B5-B6
• Depending on level of experience, monthly salary range starts between 5890,95 € and 6846,51 € , plus allowances based on eligibility, exempt of French income tax.
• Appointment may be made at a lower grade, based on the qualifications and professional experience of the selected applicant.
• Grades are established without any discrimination (including gender discrimination)

As an international financial institution, CEB remuneration is exempt of income tax in France.

RECRUITMENT CONDITIONS

The CEB welcomes the applications of all qualified candidates who are nationals of CEB Member States.

T he CEB rigorously applies the principle of equal pay for equivalent work. We are committed to workplace gender equality and strive to ensure the recruitment of suitably qualified and experienced staff without regard to their gender, as well as their age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability. In line with peer international financial institutions, the CEB is EDGE certified (Move level) , having demonstrated its commitment to diversity, equity, and inclusion and have been assessed against the highestglobal standards .