Strategic Project Portfolio Manager

European Directorate for the Quality of Medicines & HealthCare (EDQM), Council of Europe; Strasbourg; Sur place; EUR 70 000 - 95 000; Plein temps

Résumé du poste

A European health organization in Strasbourg seeks a Strategic Project Portfolio Manager to support the development of strategic programmes and projects. The role involves engaging with stakeholders, tracking project progress, and advising project managers. Candidates should have at least 5 years of relevant experience, knowledge of project management methodologies, and fluency in English and French. This position offers a platform to significantly contribute to public health protection across Europe.

Qualifications

• At least 5 years of relevant professional experience in managing or coordinating diverse programmes and projects in a complex environment.
• Proven track record in aligning projects and programmes with organizational objectives.
• Experience in advising project managers on methodologies and tools for project management.

Responsabilités

• Support the EDQM Management team to develop strategic programmes and projects.
• Identify dependencies between strategic programmes to maximize impact.
• Engage with stakeholders to ensure understanding of key issues.
• Advise on scope, objectives, resources and risk mitigation for programmes and projects.
• Track progress and prepare regular portfolio status reports for the Management team.
• Promote standard processes, methodologies and tools for effective management.
• Coach managers to ensure consistent application of guidance and tools.
• Contribute to continuous review and improvement of project management processes and tools.
• Collaborate to achieve MSD objectives and with RBM/Policy Advisors.
• Support the implementation of Results-Based Management Strategy.

Connaissances

Project and programme management methodologies

Strategic planning

Relationship building

Service orientation

Formation

Professional project management certification

Outils

Microsoft Office applications

Description du poste

European Directorate for the Quality of Medicines and HealthCare (EDQM)

Description & Requirements

Your Team

The mission of the European Directorate for the Quality of Medicines & Healthcare (EDQM ) is to contribute to public health protection by engaging with an international community of experts and stakeholders. We achieve this by promoting access to safe medicines and healthcare through the elaboration of quality standards, which are recognised as a scientific benchmark worldwide. The EDQM's standards for medicines and their ingredients, compiled in the European Pharmacopoeia, are legally binding in 39 member states of the Council of Europe and are also widely used across the globe in the human and animal health sectors. The EDQM also plays a crucial role in the areas of blood transfusion, organ, tissue and cell transplantation and in developing and setting consumer health standards, such as for cosmetics and food contact materials.

You will work in the Management Support Division (MSD), a team of around 15 people, which is responsible for providing support to the EDQM Director and Management team in a range of areas, including strategy development and implementation, project and performance management, policy and legal advice, risk and quality management.

Your Role

As the Strategic Project Portfolio Manager within the Management Support Division at the EDQM, you will:

• support the EDQM Management team to develop a comprehensive portfolio of strategic programmes and projects aligned with the EDQM’s current and future medium-term strategies;
• identify and monitor dependencies between strategic programmes and projects to ensure efficient resource management and maximise impact; help to prioritise strategic projects and programmes and to balance conflicting priorities and timelines;
• engage with project/programme managers and other stakeholders to understand their needs and expectations; ensure a shared understanding of key issues and secure stakeholders' commitment;
• support initiation, implementation, monitoring, evaluation and closing of strategic programmes and projects; advise project/programme managers on various project management aspects, such as defining project scopes, objectives and outcomes, identifying necessary resources, identifying risks and risk mitigation measures;
• track the progress of strategic programmes and projects; prepare regular reports on project portfolio status for the EDQM Management team;
• develop, promote and implement standard processes, methodologies and tools for effective management of strategic programmes and projects; coach project/programme managers to ensure effective and consistent application of guidance and tools;
• work closely with project and programme managers to implement a framework for continuous review and improvement of project management processes, methodologies and tools to increase efficiency and effectiveness; leveraging insights from project outcomes, stakeholder feedback and best practices to drive innovation and enhancement of programme and project management;
• contribute to the achievement of the Management Support Division’s objectives in collaboration with the Strategic Performance Manager, Legal and Policy Advisors;
• contribute to the implementation of the Results-Based Management Strategy in collaboration with the Head of Division.
• have at least 5 years of relevant professional experience in managing or co-ordinating diverse programmes and projects gained in a complex environment;
• have a proven track record in aligning projects and programmes with organisational or strategic objectives, including performance monitoring and reporting and continuous improvement;
• have experience in advising or supporting project managers in applying methodologies and tools for project and programme management;
• have a very good knowledge of English and good knowledge of French.

You must also:

• be a citizen of one of the member states of the Council of Europe and fulfil the conditions for appointment to the civil service of that state;
• have discharged any obligation concerning national service (military, civil or comparable);
• not be the parent, child, stepchild or grandchild of a serving staff member of the Council of Europe;
• be under the age of 65 years.

Your application must demonstrate to what extent you have the competencies listed below. To help you doing so, feel free to consult our competency framework.

• Operational - Planning and work organisation
• Operational - Analysis and problem solving
• Interpersonal - Service orientation
• Professional and technical expertise:
  • good knowledge of internationally recognised project and programme management methodologies and tools (such as PMO, RBM, Agile, PRINCE2 or equivalent);
  • good knowledge of Microsoft Office applications .
• Operational - Results orientation
• Interpersonal - Relationship building
• Professional and technical expertise:
  • experience in a scientific or public health context;
  • experience within an international or multidisciplinary environment;
  • experience in strategic planning, change management or results-based management;
  • professional project management certification.

What we offer

This job vacancy is for an international external recruitment. You can consult the conditions of employment (salaries, allowances, pension scheme, social insurance, etc.) on the webpage What we offer.

Applications and selection procedure

For more information on how we recruit, you can consult the page Our recruitment process. This recruitment is carried out in accordance with Article 490 of the Council of Europe Staff Rules. The deadline for applications is indicated in the General information section of this vacancy notice (see above) and is fixed at 23:59:59 (CET/CEST). When applying, make sure your motivation shows how your competencies make your profile the best for the role.

As an equal opportunity employer, the Council of Europe welcomes applications from all suitably qualified people, irrespective of sex, gender, sexual orientation, ethnic or social origin, disability, religion or belief. Under its equal opportunity policy, the Council of Europe is aiming to achieve gender parity in staff employed in each category and grade. At the time of appointment, preference between suitable people shall be given to the person of the gender which is under-represented in the relevant grades within the category to which the vacancy belongs.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact us at [e-mail], we will ensure that your request is handled.

The information published on the CoE’s careers website regarding working conditions is correct at the time of publication of the vacancy notice. Any changes to these conditions during the recruitment process will be updated on our Portal and will apply at the time of the job offer. Our career's website is not intended to be exhaustive and may not address all questions you would have. Should you have remaining questions, please contact us at [e-mail].