Personal assistant to CEO / Creative Director

WE ARE ONA; Paris; Sur place; EUR 10 000 - 15 000; Temps partiel

Résumé du poste

WE ARE ONA is a Paris-based creative studio crafting 360° culinary experiences for luxury brands worldwide. We seek a Personal Assistant to support the Founder & Creative Director Luca Pronzato with daily operations, project coordination, and creative projects.

The role involves managing schedules, communications, travel, and event logistics in a fast-paced, international environment. Start date Oct 1, 2026; location Paris (6th Arrondissement); 6 months internship.

Qualifications

• Excellent English required; French is a plus.
• Background in Marketing & Communication and/or CELSA.
• Experience in PR, communications, fashion or creative industries.
• Previous experience as a Personal/Executive Assistant, Project Coordinator or similar role is a plus.
• Autonomous, proactive with strong organizational skills.

Responsabilités

• Keep founder's schedule and day-to-day operations running smoothly.
• Coordinate emails, calls, and correspondence; prepare reports and meeting notes.
• Organize calendars, meetings, travel and itineraries.
• Support PR, social media, and content planning; liaise with PR agency.
• Assist across projects and events.

Connaissances

Highly organized

Autonomous

Multitasking

PR/Communications/Social media

Editorial sensibility

Stakeholder management

English fluency

Formation

Marketing/Communications education (CELSA)

Description du poste

WE ARE ONA is a creative studio specializing in the design and production of 360° culinary experiences in France and internationally. Based in Paris and New York, we collaborate with prestigious brands, primarily in luxury, fashion, art, and the broader creative industries.

Founded by Luca Pronzato in 2019, a sommelier and restaurateur previously working at NOMA Copenhagen, WE ARE ONA was born from the traditional fine dining scene, with the ambition to explore innovative ways of creating culinary events: from strategy and concept, to design and production.

With our network of creative partners and a unique community of food talents, we design tailor-made experiences for our clients, including some of the most iconic brands from the luxury and artistic industries.

Pop-Ups

The WE ARE ONA team sets up pop-up restaurants in the most unique settings worldwide, giving creative freedom to young renowned chefs, in partnership with local suppliers.

Destinations include France, Italy, Turkey (in the Kaplankaya domain), Switzerland (Basel, Zermatt), Portugal, and Mexico. WE ARE ONA Pop-ups follow the cultural and artistic fairs, from the Biennale in Venice, Art Basel in Basel, Miami, Hong-Kong and Paris, the Salone del Mobile in Milan to Les Rencontres de la Photographie in Arles.

JOB DESCRIPTION

We are looking for a Personal Assistant to WE ARE ONA’s Founder & Creative Director, Luca Pronzato, to support him across daily operations, organization, communication, and creative projects. Working closely with Luca, you will be responsible for keeping his schedule, projects and day-to-day operations running smoothly.

Scope of work :

• Administrative & organizational support
• Manage emails, calls and correspondence
• Coordinate calendars, meetings and appointments
• Prepare reports, presentations, briefings and meeting notes
• Organize and track administrative documents
• Track expenses, payments and reimbursements
• Project & Event Support
• Assist with production, communication and coordination across projects
• Travel & logistics
• Coordinate flights, hotels, transportation and itineraries
• PR, Social Media & Community
• Coordinate content planning and scheduling
• Manage comments, DMs and community engagement
• Research and archive press coverage related to WE ARE ONA
• Collaborate with our PR Agency

THE GOOD MATCH

You look for

• Being autonomous in your tasks and hands-on from day 1 in the booming atmosphere of a growing company
• Being at the core of the food industry and understanding how the business between food & brand works these days.
• No two days being the same – from schedules and travel to events, communication and creative projects

What we expect

• Highly organized, rigorous, and structured, with a strong attention to detail
• Autonomous, proactive and able to anticipate needs
• Comfortable managing multiple priorities and tight deadlines
• Experience in PR, communications, social media and/or partnerships
• A strong sensitivity for food, fashion, design and luxury
• A good eye for aesthetics and strong editorial sensibility
• Comfortable working in a fast-paced and international environment
• Warm, discreet and confident when dealing with stakeholders

Background

• Marketing & communication school, Business school with communication/marketing related field // CELSA
• Experience in PR, communications, fashion or creative industries
• Previous experience as a Personal/Executive Assistant, Project Coordinator or similar role is a plus
• Excellent English required, French is a plus

ADDITIONAL INFORMATIONS

• Start Date: October, 1st, 2026
• Location: Paris (6th Arrondissement)
• Contract: 6 months internship