Payroll and Personnel Administration Specialist (m/f/d)

ZF Group; Paris; Sur place; EUR 40 000 - 56 000; Plein temps

Résumé du poste

ZF Group is seeking a Payroll and Personnel Administration Specialist to deliver high-quality HR services within an international Shared Services environment. You will manage payroll coordination, personnel administration, and employee lifecycle activities, collaborating with local and global HR stakeholders to ensure efficient and compliant operations.

This 6-month fixed-term contract may be extended. The role focuses on onboarding and offboarding, contract administration, payroll coordination,

Qualifications

• Minimum of 5 years of professional experience in payroll and/or personnel administration.
• Experience in a Shared Services Center or centralized HR service model.
• Strong knowledge of payroll administration, personnel administration, and employment law.
• Fluency in French and English, with excellent communication skills.
• Hands-on experience with HRIS, payroll applications, and ticket management platforms.

Responsabilités

• Manage personnel administration throughout the employee lifecycle from onboarding to offboarding.
• Prepare employment contracts and coordinate onboarding activities including documentation and registrations.
• Administer temporary and apprenticeship contracts in compliance with laws.
• Coordinate time and absence management processes (vacation, sick leave, etc.).
• Prepare, validate, and coordinate payroll data including fixed and variable elements.
• Collaborate with external payroll providers for accurate payroll processing and documentation.
• Serve as a key HR and payroll contact, handling tickets via service management tools.
• Support HR process harmonization, digitalization, and global/local HR projects.

Connaissances

Payroll coordination

Personnel administration

Employee lifecycle

Stakeholder management

Time and absence management

Payroll data management

External payroll providers

HR service management

Process improvement

HR projects

Outils

HRIS

Payroll applications

Ticketing platforms

Description du poste

About the team

We are strengthening our HR Shared Services Team and are looking for support at our locations in Puteaux (France), Wroclaw or Czestochowa (Poland).

Job description

As Payroll and Personnel Administration Specialist, you will play a key role in delivering high-quality HR services within an international Shared Services environment. You will be responsible for payroll coordination, personnel administration, employee lifecycle management, and collaboration with local and global HR stakeholders to ensure efficient, compliant, and employee-focused HR operations.

This position is initially offered as a 6-month fixed-term contract, with the possibility of an extension for an additional 6 months based on business needs.

What you can look forward to as Payroll and Personnel Administration Specialist

• Manage personnel administration processes throughout the entire employee lifecycle, from onboarding to offboarding.
• Prepare employment contracts and coordinate administrative onboarding activities, including employment documentation and mandatory registrations.
• Administer temporary employment and apprenticeship contracts in compliance with legal requirements.
• Coordinate time and absence management processes, including vacation, sick leave, and other employee absences.
• Prepare, validate, and coordinate payroll data, including fixed and variable compensation elements.
• Collaborate with external payroll providers to ensure accurate payroll processing, contributions, and related documentation.
• Serve as a key contact for HR and payroll-related inquiries, managing tickets and requests through HR service management tools.
• Support HR process harmonization, digitalization, and continuous improvement initiatives while contributing to local and global HR projects.

Your profile as Payroll and Personnel Administration Specialist

• Minimum of 5 years of professional experience in payroll and/or personnel administration, ideally within an international organization.
• Experience working in a Shared Services Center environment or a similar centralized HR service model.
• Strong knowledge of payroll administration, personnel administration, and employment law.
• Fluency in both French and English, with excellent written and verbal communication skills.
• Hands‑on experience with HR information systems, payroll applications, and ticket management platforms.
• Experience coordinating with external payroll providers and managing payroll-related service delivery activities.
• Strong customer‑service orientation with the ability to manage multiple stakeholder requests in a structured and professional manner.
• High level of accuracy, confidentiality, organizational ability, autonomy, and ownership, combined with excellent interpersonal skills.

Why should you choose ZF?

• Opportunity to work in an international HR environment.
• Participation in HR transformation, harmonization and digitalization projects.
• Collaboration with local and global HR teams.
• A role combining operational HR administration, payroll coordination and process improvement.