Paris-Based Workplace Experience Lead - Office Ops & Events

Alan; Paris; Sur place; Plein temps

Description du poste

Workplace Experience – Profiles A & B

We are hiring across France, Spain, Belgium, and Canada for two distinct profiles that share a common contract (Workplace Experience). Both roles are based in Paris and require an onsite presence at least 4 days per week.

Detailed Missions – Shared Across Both Profiles

• Lead and support projects for the long‑term improvement of our work environment as we grow
• Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation
• Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders
• Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning
• Interact daily with cross‑functional teams:
  • People – culture, onboarding and offboarding, perks, analytics, labor law
  • IT – facilities, network, room equipment, process automation, analytics
  • Security – office and work environment safety policies, crisis reaction
  • Finance – budget monitoring, taxes, invoicing, cost optimization
  • Legal – compliance, agreements
• Contribute to the on‑call rotation (daily Office Management tasks)

Profile A – Office Management, Procurement & RSE

• Run day‑to‑day office operations at Valmy – office tours, maintenance follow‑up, supply and equipment management
• Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs
• Own office procurement: purchases, budget tracking, cost optimization, reporting
• Lead Alan's RSE approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives

Key Outcomes by 1 Year (Profile A)

• Office operations at Valmy running smoothly and reliably
• Vendor portfolio documented and tracked with consistent monitoring
• Two vendor reviews or benchmarking processes concluded with clear findings
• RSE audit completed with at least two concrete actions launched
• Automated at least 3 manual or recurring tasks

You May Be a Great Fit If...

• Office Manager with 2–4 years of experience, including procurement or vendor management, in a scale‑up or fast‑growing company
• Facilities coordinator who has managed multiple vendors and owned budget lines
• Operational profile with concrete RSE delivery experience

Profile B – Events, Engagement & Internal Communication

• Lead and support the organization of global and cost‑efficient team events and experiences: seminars, celebrations, anniversaries – focusing on bringing people together, not just delivering logistics
• Build a strong sense of belonging across all Alaners, including hubs
• Own goodies and branded merchandise: selection, logistics, stock management
• Build and run a consistent internal communication layer around events and office life, working with the People team and Knowledge Manager
• Manage events vendors end‑to‑end: agencies, caterers, venues – from briefing to contractualization, negotiation, invoicing and post‑event reporting

Key Outcomes by 1 Year (Profile B)

• Event calendar delivered on time and within budget
• Participation rate in events measurably improved vs. baseline
• At least one recurring internal communication format live and running consistently
• Connection rituals established between Paris HQ and hubs, including low‑cost formats
• Goodies and merchandise process fully owned, with clear stock management and cost tracking
• Contributed to an inclusive event strategy under a work‑from‑anywhere policy

You May Be a Great Fit If...

• Event coordinator with a genuine engagement and internal communication dimension, from a scale‑up
• Internal communications profile with significant event experience and a community‑building instinct
• Workplace Experience profile with strong culture ownership and a creative approach to gathering people

Requirements

• Four‑day presence in our Parisian office; one day of remote work per week possible
• Professional fluency in English (spoken and written)

Perks & Benefits

• All the tools you need – top‑of‑the‑range equipment: Macbook Pro, keyboard, laptop stand, monitor, Bose noise‑canceling headphones
• Flexible vacation policy and flexible working hours
• Transport – country‑specific commuter benefits
• Personal growth through coaching – each Alaner paired with a dedicated coach from day one
• Learning & training opportunities – flexible training policy, free books and budget for conferences
• Fair rewards – generous equity packages complement base salary
• Delightful healthcare insurance – extremely comprehensive, 100% contribution covered by Alan for you and your family
• Parental leave – extended parental leave for all new parents