Outsourcing Specialist

Excelya; Saclay; On-site; EUR 42,000 - 64,000; Full time

Job summary

Excelya is seeking an Outsourcing Specialist to support the Outsourcing Management team in a dynamic Translational Medicine setting. You will drive procurement activities, contract management, sourcing, and user support for new tools and processes.

You will collaborate with Procurement, Legal, Finance, and Business teams, develop training materials, and help implement change management initiatives to ensure successful adoption across functions.

Qualifications

• Master's degree in Change Management, Procurement, Business Administration, HR, or related field.
• 3 to 5 years of experience in procurement, outsourcing, change management, contract management, or business support.
• Experience supporting ERP, procurement, or purchasing tools.
• Fluent French; English level B2 or above.

Responsibilities

• Support Outsourcing Managers and business teams in purchasing and outsourcing activities.
• Assist with purchase order management and supplier onboarding using COUPA.
• Contribute to sourcing activities and purchasing strategies, including Make-or-Buy assessments.
• Support contract preparation, negotiation, and management using SIRION.
• Identify training and support needs for users impacted by new tools and processes.
• Drive change management initiatives and facilitate user adoption of new ways of working.
• Support users in navigating procurement, outsourcing, and contract management tools.
• Contribute to continuous improvement of outsourcing processes and operational tools.
• Participate in cross-functional projects with Procurement, Legal, Finance, and Business teams.
• Develop and maintain training materials, user documentation, and process guidelines.

Skills

Procurement

Outsourcing

Change management

Contract management

Vendor management

Stakeholder management

Education

Master's degree in Change Management / Procurement / Business Admin / HR

Tools

COUPA

SIRION

ERP systems

Job description

Join Excelya, where Audacity, Care and Energy define who we are and how we work. We believe in creating ambitious solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

As an Outsourcing Specialist

you will support the Outsourcing Management team within a dynamic and transforming Translational Medicine environment. You will play a key role in procurement processes, contract management, sourcing activities, user support, and change management initiatives related to new tools and working practices.

Key Responsibilities

• Support Outsourcing Managers and business teams throughout purchasing and outsourcing activities.
• Assist with purchase order management and supplier onboarding processes using COUPA .
• Contribute to sourcing activities and purchasing strategies, including Make-or-Buy assessments .
• Support contract preparation, negotiation, and management activities using SIRION .
• Identify training and support needs for users impacted by new tools and processes.
• Drive change management initiatives and facilitate user adoption of new ways of working.
• Support users in navigating procurement, outsourcing, and contract management tools.
• Contribute to the continuous improvement of outsourcing processes and operational tools.
• Participate in cross-functional projects involving Procurement, Legal, Finance, and Business teams.
• Develop and maintain training materials, user documentation, and process guidelines.

Education

Master's degree in Change Management, Procurement, Business Administration, Human Resources, or related field.

Experience

3 to 5 years of experience in procurement, outsourcing, change management, contract management, or business support functions.

Experience supporting ERP, procurement, or purchasing tools.

Technical Skills

• Strong proficiency in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint, Planner).
• Experience with procurement or contract management systems.
• Knowledge of COUPA and/or SIRION is a strong advantage.
• Understanding of sourcing, purchasing, supplier management, and outsourcing processes.

Soft Skills

• Strong communication and stakeholder management skills.
• Problem-solving mindset and proactive approach.
• Ability to train and support end users.
• Strong analytical and organizational skills.
• Team-oriented and adaptable.

Languages

Fluent French. English level B2 or above.

Why join us?

At Excelya, we combine a passion for science with the enthusiasm of teamwork to redefine excellence in healthcare. Here's what makes us unique: We are a young and ambitious healthcare company, bringing together 900 Excelyates, driven by the goal of becoming the leading mid-sized CRO in Europe, while offering the best employee experience.

Our "one-stop provider" service model-combining full-service, functional service provider, and consulting-allows you to grow through diverse and stimulating projects.

By collaborating with leading experts, you will contribute to the development of scientific, operational, and human knowledge, all in service of improving the patient journey. Excelling with kindness means evolving in an environment that values your natural talents, encourages boldness, pushes boundaries, and cultivates your potential, so that you can fully contribute to our shared mission.