Senior Clinical Contracts & Budgets Specialist

Excelya; France; Hybrid; EUR 55,000 - 75,000; Full time

Job summary

Excelya is seeking a skilled professional to drive end-to-end site contracting and budget management for clinical operations in France. You will draft, negotiate, and archive contracts, oversee budgets, and ensure compliance with French regulatory frameworks while coordinating with Legal, Finance, and study teams.

You will manage CDA processes, monitor payments, and report on contracts and budgets, contributing to process improvements and efficiency across the organization.

Qualifications

• Min 2 years of experience in clinical contracts and budget management within pharma, biotech, or CRO.
• Mandatory experience negotiating contracts under the French Convention Unique framework.
• Fluent in English and French.

Responsibilities

• Manage the end-to-end clinical site contracting process (drafting, negotiation, amendments, termination, signature collection and archiving).
• Negotiate site budgets based on approved templates and payment milestones, ensuring Fair Market Value compliance.
• Oversee study-related site payments, including financial set-up, purchase orders, invoice tracking and approval.
• Maintain accurate contract and budget tracking within relevant systems (activation, documentation, archiving).
• Manage the Confidential Disclosure Agreement (CDA) process.
• Escalate contract and budget issues to Legal and Finance when required.
• Participate in site-level meetings (legal, finance, clinical) to resolve contractual and payment-related matters.
• Manage contracting activities for local vendors and clinical trial-related consulting agreements.
• Contribute to the Clinical Trial Insurance process.
• Ensure appropriate review and approval of changes related to ICF Part 2 in collaboration with Legal.
• Provide regular status reporting on contracts, budgets and payments to study teams.
• Identify and implement process improvements to enhance operational efficiency.

Skills

Site contract management

Budget negotiation

Stakeholder management

Contract drafting

Education

Master’s degree in Law, Finance, Business, Life Sciences, or related field

Job description

Join Excelya, whereAudacity, Care, and Energydefine who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Clinical Operations. You will play a critical part in driving innovation and making an impact in the clinical research space while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities:

• Manage the end-to-end clinical site contracting process (drafting, negotiation, amendments, termination, signature collection and archiving)
• Negotiate site budgets based on approved templates and payment milestones, ensuring Fair Market Value compliance
• Oversee study-related site payments, including financial set-up, purchase orders, invoice tracking and approval
• Maintain accurate contract and budget tracking within relevant systems (activation, documentation, archiving)
• Manage the Confidential Disclosure Agreement (CDA) process
• Escalate contract and budget issues to Legal and Finance when required
• Participate in site-level meetings (legal, finance, clinical) to resolve contractual and payment-related matters
• Manage contracting activities for local vendors and clinical trial-related consulting agreements
• Contribute to the Clinical Trial Insurance process
• Ensure appropriate review and approval of changes related to ICF Part 2 in collaboration with Legal
• Provide regular status reporting on contracts, budgets and payments to study teams
• Identify and implement process improvements to enhance operational efficiency.

At Excelya, we encourage taking daring steps, so we seek individuals who are ready to advance with our mission and embody our values.

•Experience: Min 2 years of experience in clinical contracts and budget management within pharma, biotech, or CRO. Mandatory experience in negotiating contracts under the French Convention Unique framework.

•Skills: Strong expertise in site contract and budget negotiation, knowledge of local contracting and payment processes, ability to manage multiple contracts, and solid stakeholder management skills.

•Education: Master’s degree in Law, Finance, Business, Life Sciences, or related field.

•Languages: Fluent in english and french.

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here's what makes us unique

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe'sleading mid-size CROwith thebest employee experience. Ourone-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with caremeans benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.