Senior Associate Clinical Contracts & Budgets

Excelya Group; Courbevoie; On-site; EUR 65,000 - 95,000; Full time

Job summary

Excelya Group in Courbevoie, Île-de-France, seeks a Contract and Budget Manager to join Clinical Operations. You will drive end-to-end site contracting, negotiate site budgets, oversee payments, and maintain accurate tracking across systems.

Requirements: minimum 2 years in clinical contracts and budget management within pharma, biotech, or CRO, including negotiating contracts under the French Convention Unique. Fluent in English and French.

Qualifications

• Minimum 2 years of experience in clinical contracts and budget management.
• Experience negotiating site contracts under the French Convention Unique framework.
• Strong stakeholder management and attention to detail.
• Fluent in English and French.

Responsibilities

• Lead end-to-end site contracting process including drafting, negotiation, amendments, and archiving.
• Negotiate site budgets based on approved templates and milestones.
• Oversee study-related site payments, PO setup, invoice tracking and approvals.
• Maintain contracting and budget tracking within relevant systems.
• Coordinate with Legal and Finance on contract issues.
• Provide regular status reports to study teams.
• Support Clinical Trial Insurance processes.
• Contribute to process improvements for operational efficiency.

Job description

Join Excelya, whereAudacity, Care, and Energydefine who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Clinical Operations. You will play a critical part in driving innovation and making an impact in the clinical research space while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities:

• end-to-end clinical site contracting process (drafting, negotiation, amendments, termination, signature collection and archiving)
• Negotiate site budgets based on approved templates and payment milestones, ensuring Fair Market Value compliance
• Oversee study-related site payments, including financial set-up, purchase orders, invoice tracking and approval
• Maintain accurate contract and budget tracking within relevant systems (activation, documentation, archiving)
• Manage the Confidential Disclosure Agreement (CDA) process
• Escalate contract and budget issues to Legal and Finance when required
• Participate in site-level meetings (legal, finance, clinical) to resolve contractual and payment-related matters
• Manage contracting activities for local vendors and clinical trial-related consulting agreements
• Contribute to the Clinical Trial Insurance process
• Ensure appropriate review and approval of changes related to ICF Part 2 in collaboration with Legal
• Provide regular status reporting on contracts, budgets and payments to study teams
• Identify and implement process improvements to enhance operational efficiency.

At Excelya, we encourage taking daring steps, so we seek individuals who are ready to advance with our mission and embody our values.

• Experience: Min 2 years of experience in clinical contracts and budget management within pharma, biotech, or CRO. Mandatory experience in negotiating contracts under the French Convention Unique framework.
• Skills: Strong expertise in site contract and budget negotiation, knowledge of local contracting and payment processes, ability to manage multiple contracts, and solid stakeholder management skills.
• Education: Master’s degree in Law, Finance, Business, Life Sciences, or related field.
• Languages: Fluent in english and french.

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’sleading mid-size CROwith thebest employee experience. Ourone-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with caremeans benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.