Operations Manager

Lucentive; Eu; Teletrabalho; EUR 90 000 - 130 000; Tempo integral

Resumo da oferta

Lucentive is seeking a proactive operations professional to own entity structure, contracts, and vendor relationships across multiple entities. You will ensure filings are up to date, manage invoicing and reconciliations, and maintain a proactive compliance calendar.

You will operate across jurisdictions, build trackers and playbooks, and coordinate with external counsel and accountants to keep Lucentive in good standing.

Qualificações

• You have run operations for a small company or a multi-entity structure, owning entities, contracts, and vendor relationships.
• Finance ops fundamentals: invoicing, payables, basic reconciliation, and reading a P&L.
• Track a compliance calendar across jurisdictions without slips.
• Read contracts closely to catch critical clauses before problems arise.
• Build trackers or checklists rather than rely on memory.

Responsabilidades

• Own the entity structure across Lucentive: filings, registered agents, and paperwork.
• Manage contract lifecycle for vendors, partners, service providers: drafting, tracking, renewals, and follow-up.
• Run finance operations: invoicing, payables, expense tracking, reconciliation.
• Maintain the compliance calendar across jurisdictions and entities.
• Manage vendor relationships with legal, accounting, banking, tooling.
• Build operating systems, checklists, trackers, templates to scale work.

Conhecimentos

Agentic intuition

Critical thinking

Curiosity

Agency

Systems thinking

Leadership instinct

Descrição da oferta de emprego

Core

Open role

Mission

What the role does and why it matters here.

Multiple pillars, multiple entities, and a growing list of contracts and vendors don't run themselves. You own the infrastructure underneath everyone else's work: the entity structure, the contracts, the vendor relationships, and the finance ops and compliance calendar that keep Lucentive out of trouble. When the role is working, nobody else has to think about it. You make sure the deal can be signed, the invoice gets paid, the filing lands on time, and the next audit finds a paper trail instead of a scramble.

Responsibilities

• Own the entity structure Own the entity structure across Lucentive: filings, registered agents, and the paperwork that keeps each entity in good standing.
• Manage contract lifecycle Manage the contract lifecycle for vendors, partners, and service providers: drafting, tracking, renewals, and the follow-up when nobody's watching the date.
• Run finance operations Run finance operations: invoicing, payables, expense tracking, and the reconciliation that makes the founder's financial picture trustworthy.
• Maintain the compliance calendar Maintain the compliance calendar across jurisdictions and entities, and flag what's coming before it's due, not after.
• Manage vendor relationships Select and manage vendor relationships (legal, accounting, banking, tooling) so Lucentive gets real service, not just an invoice.
• Build the operating systems Build the operating systems (checklists, trackers, templates) that let this work scale beyond one person's memory.

How you think and work

Six traits the work demands.

Pedigree isn't the filter. Disposition is. The six traits below are what the work actually asks of you.

• 01 Agentic intuition You read agents the way a manager reads a direct report: when to trust the output, when to interrupt the run, when to take the wheel back. You know when an AI-drafted compliance summary is good enough to act on and when the filing is important enough that you read the source yourself.
• 02 Critical thinking Confident-sounding output gets the same scrutiny as anything else, your own work included. You've caught a vendor contract renewing on terms nobody would have agreed to if they'd actually read it.
• 03 Curiosity You pull on threads. You read outside the lane. You follow a question past the first plausible answer. You read the filing requirement in full instead of trusting the summary someone else wrote.
• 04 Agency You move without being told. You decide, ship, own the call. No one has to write the playbook for you. You've built the compliance tracker before anyone asked for one, because waiting for a missed deadline was not an acceptable way to find out it was needed.
• 05 Systems thinking, long view You see how the parts connect, and where this goes in three years. You set up the entity structure knowing which parts of it will still be doing their job after Lucentive doubles in size.
• 06 Leadership instinct You orchestrate work across humans, agents, and stakeholders. You switch register between a workspace ticket, an architect call, and a senior bank room in the same day without losing what you came in to say. You keep a vendor, an accountant, and a founder's urgency in view during the same conversation without losing track of who owes what.

Useful background

• You have run operations for a small company or a multi-entity structure, owning entities, contracts, and vendor relationships directly.
• You are comfortable with finance ops fundamentals: invoicing, payables, basic reconciliation, and reading a P&L well enough to flag what looks wrong.
• You track a compliance calendar across more than one jurisdiction without a filing slipping past you.
• You read a contract closely enough to catch the clause that matters before it becomes a problem.
• You build the tracker or checklist nobody asked for, because relying on memory was not an option.
• You've operated across multiple legal entities or jurisdictions at once.
• You've worked with outside counsel or accountants as a peer, not just a requester.
• You've set up finance or compliance infrastructure from a near-zero starting point.

Logistics

Location Remote-first. EU/CET overlap expected, Portugal hub available.

Engagement Contract or full-time.

Start Flexible, discussed in the written exchange.

Language English.