Office Manager

Nio Robotics (formerly Nimble One); Toulouse; Sur place; EUR 45 000 - 55 000; Plein temps

Avantages offerts par ce poste

Key role at the center of the company

Mission-driven environment

Real autonomy and ownership

Résumé du poste

A dynamic robotics company in Toulouse is seeking an Operations Manager to ensure smooth administrative and logistical running. You will collaborate with cross-functional teams to manage office operations, logistical processes, and equipment shipping for field deployments. The ideal candidate is proactive, organized, and possesses strong administrative skills. This role offers real ownership and the opportunity to impact product success directly in a mission-driven environment.

Qualifications

• Strong organizational skills to build processes and manage tasks.
• Ability to anticipate needs and take the initiative.
• Comfortable managing documents and inventories.
• Effective communication with cross-functional teams and partners.

Responsabilités

• Provide administrative and organizational support to internal teams.
• Manage logistical processes related to field missions and travel.
• Ensure smooth running of the office and coordinate with service providers.
• Organize office layout and ensure compliance with safety standards.
• Oversee logistics for events and client demonstrations.

Connaissances

Strong organizational skills

Proactive and self-driven

Administrative rigor

Strong interpersonal skills

Description du poste

Overview

🚀 Operations Manager — Keep Nio Robotics running, ready, and field-deployable

Nio Robotics is building Aru, a general-purpose robot designed for demanding industrial tasks on steel infrastructure (de-coating, painting, welding prep, inspection, constrained-space interventions…). We’re growing fast, and we need someone to ensure the smooth administrative and logistical running of the company.

As Office Manager, your core mission is simple: keep things running.

You provide cross-functional support to the product, engineering, and leadership teams by handling the administrative, logistical, and organizational aspects of day-to-day life at Nio.

If you love being the person who seeks what’s missing before anyone asks, gets it organized, and drives it to completion, this role is for you.

Responsibilities

• Provide administrative and organizational support to internal teams and leadership.
• Manage logistical processes related to field missions, travel, equipment shipping, and events.
• Ensure the smooth running of the office and coordinate external service providers.

What you’ll get at Nio

• A key role at the center of the company: close collaboration with Product Managers, VPs, and field teams.
• A mission-driven environment where operations directly impact product success.
• Real autonomy and ownership, you’ll define and improve the operational playbook as we scale.

Administrative Support & Internal Coordination

• Assist Product Managers and VPs with their operational and administrative needs.
• Keep internal documentation up to date: inventories, contact lists, procedures, and access rights.
• Manage shared collaboration tools (accounts, cloud access, messaging platforms, etc.).
• Coordinate agendas and partner visits (on-site logistics, access management, scheduling).

Office & Facilities Management

• Organize office layout and improvements: desks, rooms, storage, workshop areas.
• Ensure compliance with safety standards across the premises (machinery, PPE, workspace organization).

Logistical Support for Events & Field Deployments

• Prepare equipment shipments for client demos, trade shows, and field trials: customs paperwork, export requirements, packaging, insurance, lead times, and carriers…
• Coordinate the preparation of required materials: consumables, PPE, tooling, and spare parts.
• Oversee end-to-end logistics: from planning through shipment, to return and debrief.

Partner Ecosystem Interface

• Handle mutual equipment shipments or loaned gear.
• Facilitate access to shared resources and collaboration tools.
• Maintain a clear and efficient operational interface between Nio Robotics and its partners.

Key Skills

• Strong organizational skills: you build processes, track open items, and see tasks through to completion.
• Proactive and self-driven: you anticipate needs and take initiative without waiting for detailed instructions.
• Administrative rigor: you are comfortable managing documents, procedures, and inventories.
• Strong interpersonal skills: you can work effectively with cross-functional teams, external providers, and partners.

Bonus Points

• Experience in administrative management within a technical or industrial environment.
• Familiarity with logistics constraints around sensitive equipment shipping (documentation, insurance, packaging).
• Experience supporting cross-functional teams (product, engineering, leadership).