Lead Document Controller

IOTA GROUP; Paris; On-site; EUR 60,000 - 90,000; Full time

Job summary

IOTA GROUP is seeking a Lead Document Controller for a Paris-based FEED phase project in the low-carbon energy development. You will manage EDMS, ensure document lifecycle, coordinate with engineering contractors, and support the project team.

The role requires strong English and French skills, experience in Oil & Gas or EPC projects, and the ability to handle high document volumes with international stakeholders.

Qualifications

• Proven document control experience on industrial, energy, Oil & Gas, EPC/EPCM projects.
• Ability to coordinate or supervise a team of document controllers is desirable.
• Strong understanding of document lifecycles during FEED and interfaces between Engineering, Project Controls and contractors.

Responsibilities

• Administer the project EDMS daily, register and integrate received documents, manage incoming/outgoing correspondence, and prepare and track transmittals.
• Define and launch document review workflows and maintain an up-to-date distribution matrix.
• Monitor and expedite review/approval cycles to meet project deadlines.

Skills

Document control experience

Team coordination

Attention to detail

Organization

Communication

Tools

Industrial EDMS (PRODOM)

Document lifecycle management

Job description

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

As part of an international low-carbon energy development currently in the FEED phase, we are seeking a Lead Document Controller to ensure effective management and control of documentation exchanged between the project team and the main engineering contractors. The project combines renewable hydrogen production, CO2 conditioning and synthetic methane production. The project team is primarily based in France, with part of the organization located in the United States.

Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment.

As part of an international low-carbon energy development currently in the FEED phase, we are seeking a Lead Document Controller to ensure effective management and control of documentation exchanged between the project team and the main engineering contractors. The project combines renewable hydrogen production, CO2 conditioning and synthetic methane production. The project team is primarily based in France, with part of the organization located in the United States.

Job Description

• Administer the project EDMS on a daily basis, including registration and integration of received documents, management of incoming and outgoing correspondence, and preparation and tracking of transmittals.
• Define and launch document review workflows and maintain an accurate and up-to-date distribution matrix.
• Monitor and expedite review and approval cycles to ensure compliance with project deadlines.

Document Compliance Control

Project Team Support

Coordination and Supervision

Monitoring, Reporting and Continuous Improvement.

HSSE and Confidentiality

Qualifications

• Proven Document Control experience on industrial, energy, Oil & Gas, EPC/EPCM or major engineering projects.
• Previous experience coordinating or supervising a team of Document Controllers is highly desirable.
• Good understanding of document lifecycles during FEED and of interfaces between Engineering, Project Controls and contractors.
• Strong command of an industrial EDMS; experience with New PRODOM or an equivalent system is a significant advantage.
• Ability to manage high document volumes, multiple simultaneous workflows and international stakeholders.
• Excellent attention to detail, organization, autonomy and prioritization skills.
• Strong communication, training and coordination capabilities.
• Professional English is mandatory; professional French is required for the Paris working environment.

Additional Information

Place of work (City & country ) : Paris, France

Working Schedule :Resident 5 days per week

Starting date : 01/11/2026

Duration of the mission : 12 Months, renewable