Lead Document Controller

GIS MIC; Paris; On-site; EUR 55,000 - 75,000; Full time

Job summary

GISMIC in Paris is seeking a Lead Document Controller to manage documentation, ensure HSSE compliance, and supervise document controllers on site. You will oversee NewPRODOM workflows, verify contractor documents against project specs, and maintain distribution matrices while coordinating with Project Control and Engineering teams.

This role requires confidentiality and active liaison with the project team to improve IT and documentation processes.

Responsibilities

• Exemplary HSSE behavior and compliance within area of responsibility.
• Be informed of Company Rules and Specifications for documentation management.
• Support the implementation of the Documentation Management system at Contractors’ sites.
• Organise, train, and supervise Document Controllers on various Sites.
• Use NewPRODOM for document handling, workflows, and distribution matrices.
• Check document conformity against project specs using automated tools; comment and reject as needed.
• Provide training and daily assistance in NewPRODOM to the project team.
• Monitor contractors' document production progress in coordination with Project Control/Engineering Managers.
• Provide all relevant information requested for Project reporting.
• Keep and archive hard copies of drawings and documents as required.
• Observe strict confidentiality throughout the project.
• Report progress and issues timely to the Project Control Manager.
• Liaise with Project and Engineering teams to ensure compliance with rules and requirements.
• Gather lessons learnt regarding IT matters and provide feedback to COMPANY entities.

Job description

About GISMIC

GISMIC is a company specializing in inspection services, Non-Destructive Testing (NDT), technical assistance, and expert services for industrial clients across sectors such as petrochemicals, nuclear energy, and heavy industry. Recognized for its expertise and responsiveness, GISMIC supports its clients in ensuring the safety, reliability, and integrity of their facilities.

As part of our continued growth, we are looking to recruit a Lead Document controler based in Paris.

Activity

1. 1. To adopt and demonstrate an exemplary behaviour with regard to HSSE and to implement HSSE rules and requirements within his area of responsibility
2. 2. To be informed of Company Rules and Specifications (CR’s/GS’s), Corporate and Project procedures related to Documentation Management, for application to his/her activities.
3. 3. To participate in the implementation and good functyionning of the Documentation Management system at Contractors’, setting-up and explaining rules and procedures, jointly with the help of concerned Corporate Departments.
4. 4. To organise, train, direct, supervise and support, in the performance of their duties, the Document Controllers that would be assigned on the various Sites (as the case occurs).
5. 5. To use NewPRODOM for day-to-day activities such as: registration and integration of contractor(s) received documents, registration of incoming and outgoing correspondance, definition and launch of review work-flows (maintenance of a correct distribution matrix), follow-up and expediting of reviewing process, compilation of commented document if required, preparation and follow-up of transmittal sheets in and out.
6. 6. To control the conformity of issued by CONTRACTORS documents with regard to Project specifications and standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary.
7. 7. To provide support (training, daily assistance, advises) in the use of NewPRODOM to the team for their document-related duties (review and comment of documents, approval process, etc.) and, as a general manner, to provide assistance to the Project team for all matters related to documentation management activities.
8. 8. To check the progress of document production by the contractors in coordination with the Project Control Manager and Engineering Manager.
9. 9. To provide all relevant information requested for Project reporting
10. 10. To keep and archive hard copies of drawings or other documents as required
11. 12. To observe strict confidentiality in the performance of his/her duties and on the received/issued documentation, all along the course of the Project.
12. 13. To timely report to the Project Control Manager, highlighting progress and encountered areas of concern.
13. 14. In general, to liaise and coordinate actively with the Project team, and specifically with the Engineering team, from whom he/she shall comply with rules and requirements (functional link)
14. 15. To gather ‘lessons learnt’ wrt to IT matters and to provide feedback to other COMPANY entities as required.