Lead Document Control & Records Manager

GIS MIC; Paris; On-site; EUR 55,000 - 75,000; Full time

Job summary

GISMIC in Paris is seeking a Lead Document Controller to manage documentation, ensure HSSE compliance, and supervise document controllers on site. You will oversee NewPRODOM workflows, verify contractor documents against project specs, and maintain distribution matrices while coordinating with Project Control and Engineering teams.

This role requires confidentiality and active liaison with the project team to improve IT and documentation processes.

Responsibilities

• Exemplary HSSE behavior and compliance within area of responsibility.
• Be informed of Company Rules and Specifications for documentation management.
• Support the implementation of the Documentation Management system at Contractors’ sites.
• Organise, train, and supervise Document Controllers on various Sites.
• Use NewPRODOM for document handling, workflows, and distribution matrices.
• Check document conformity against project specs using automated tools; comment and reject as needed.
• Provide training and daily assistance in NewPRODOM to the project team.
• Monitor contractors' document production progress in coordination with Project Control/Engineering Managers.
• Provide all relevant information requested for Project reporting.
• Keep and archive hard copies of drawings and documents as required.
• Observe strict confidentiality throughout the project.
• Report progress and issues timely to the Project Control Manager.
• Liaise with Project and Engineering teams to ensure compliance with rules and requirements.
• Gather lessons learnt regarding IT matters and provide feedback to COMPANY entities.

Job description

GISMIC in Paris is seeking a Lead Document Controller to manage documentation, ensure HSSE compliance, and supervise document controllers on site. You will oversee NewPRODOM workflows, verify contractor documents against project specs, and maintain distribution matrices while coordinating with Project Control and Engineering teams.

This role requires confidentiality and active liaison with the project team to improve IT and documentation processes.