HR Assistant (Temporary Position) - (F/M)

Essp Sas; Toulouse; Hybrid; EUR 21,000 - 30,000; Full time

Benefits offered by this job

Teleworking: up to 2 days/week

Tickets Restaurant (card)

Family Health insurance

Sustainable Mobility Package: travel/2

Reimbursement of 75% of public transit

Job summary

ESSP is seeking a temporary HR Assistant to support recruitment, training administration and HR duties in Toulouse. The role requires a minimum of 2 years in HR, with strong English (B2) and Spanish (B2) skills, and familiarity with GDPR.

You will handle training coordination, recruitment activities, and HR administration, including preparation of reports, files, and presentations, while collaborating with the HR Director and local teams. Teleworking up to 2 days/week is possible.

Qualifications

• Minimum 2 years in HR; generalist experience preferred.
• Bachelor's or master's in HR management or equivalent.
• Experience in European/international projects.
• Proficient in English (B2-C1) and Spanish (B2).
• Knowledge of GDPR compliance is required.

Responsibilities

• Support training administration including cost tracking and registrations.
• Coordinate recruitment: CV screening, interviews, and feedback.
• Manage GDPR compliance for applications and postings.
• Prepare job descriptions, postings, and internal/external publications.
• Maintain employee files and HR dashboards.
• Assist committees with meeting prep and reporting.
• Support HR projects and HRIS implementation.

Skills

Interpersonal skills

Initiative

Analytical thinking

English proficiency (B2-C1)

Priority setting

Discretion

HR knowledge

MS Office (Word, Excel, PowerPoint)

Spanish (B2)

Education

HR degree or equivalent

Tools

HRIS

Recruitment platforms

Job description

HR Assistant (Temporary Position) - (F/M)

Created in 2009, ESSP is a young and dynamic company, a pan-European service provider, certified by EASA (the European Union Aviation Safety Agency) to deliver safety-critical services. Our mission is to operate and provide Communication, Navigation and Surveillance (CNS) services, among which the main one is the EGNOS service (the European Geostationary Navigation Overlay Service), on behalf of the EUSPA (the European Union Agency for the Space Programme).

In the context of a maternity leave, we are looking for an HR Assistant on a temporary contract who will support HR activities by managing part of the recruitment and training processes as well as personnel administration.

For these activities, we are looking for someone with at least 2 years' experience in Human Resources, ideally in a generalist HR role, with a very good level of English (minimum B2).

This temporary contract is from December 2026 until September 2027 (10-month contract).

Your main responsibilities/activities will be:

Training:

• Follow the closure of previous year's training plan (administrative management),
• Organise training sessions and manage the administrative follow-up of training files (registrations, training agreements, attendance certificates, etc.),
• Monitor travel requests related to training and the associated expenses,
• Contribute to the monitoring of the training plan, (cost tracking, purchase orders and invoices),
• Act as a point of contact for training providers,
• Support training cost estimates and contribute to the review and prioritisation of the training plan.

Recruitment:

• Manage operational recruitment: CV screening, pre-qualification phone interviews and feedback
• Ensure compliance with GDPR requirements in the management of applications,
• Manage internal and external job postings, including publication on the company intranet,
• Prepare job advertisements for external publication,
• Create/update job descriptions, skills matrices, external job postings and manage publication,
• Source potential candidates,
• Assess applications and forward suitable candidates to hiring managers,
• Monitor status of applications throughout the recruitment process, coordinate technical interviews,
• Participate in recruitment fairs and career events.

Employee Representative Bodies ("Comité Sociale et Economique" - France / "Comité de Empresa" - Spain):

• Prepare periodic meetings, including drafting agendas, sending invitations and meeting notices, and preparing and updating PowerPoint presentations,
• Follow up on actions agreed during meetings,
• Support the preparation of reports and reporting materials.

Others (Support to HR Administration):

• Provide support in managing employee files and personnel records,
• Support the preparation and coordination of employee appraisal campaigns,
• Support the analysis of interviews relating to work organisation,
• Provide support for various HR development projects and Unit activities, for example, assisting with the implementation of the new HR Information System (HRIS),
• Prepare and monitor monthly HR reports and dashboards,
• Prepare presentations required to monitor HR activities,
• Provide support to HR Assistants, HR Officers, the HR Administration Officer and the HR Director.

PROFILE

• Interpersonal skills
• Initiative spirit, strong analytical and summarising abilities
• High level of English (B2-C1) – CECRL
• Ability to set priorities and manage urgent tasks effectively
• Available and ready to listen
• Rigour and organization
• Discretion and ability to keep information confidential
• Good knowledge of recruitment rules and regulations,
• Very good MS Office suite skills (especially Word, Excel and PowerPoint)
• Good level of Spanish (B2) – CECRL

JOB REQUIREMENTS

At least 2 years of experience in Human Resources, ideally in a generalist HR role.

Bachelor's or master's degree in human resources management, or equivalent qualification.

Experience in projects in an international context (European)

Human Resources information:

• 1st interview is held by the direct manager of the position you applied for (technical interview)
• 2nd interview is held by HR department

Element of package of remuneration:

• Variable: bonuses based on objectives
• Profit-sharing
• Teleworking: up to 2 days/week
• Tickets Restaurant (card)
• Family Health insurance
• Sustainable Mobility Package: Home/Office travels reimbursement if car sharing or bicycling
• Reimbursement of 75% of public transport subscription

Job Location: Toulouse (France)

Type of Contract: Full time - Permanent Contract

ESSP is committed to cultural diversity, gender equality and the employment of disabled workers.