Growth Operations & Facilities Lead

Gallium Defense; Paris; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

Gallium Defense is seeking an Office & Operations Manager to keep day-to-day operations running smoothly and build the foundations for growth. You will oversee facilities, purchasing execution, IT equipment, onboarding logistics, executive support, and budget tracking, coordinating across functions including with Export Control for site security.

Ideal candidates have 3–5+ years in a similar generalist ops role, strong autonomy, and experience negotiating with service providers.

Qualifications

• 3–5+ years in office management, operations, executive assistance, or similar generalist ops role.
• Autonomy to own multiple operational threads and work independently.
• Experience negotiating with service providers and suppliers (cleaning, IT, insurance, catering).
• Structured procurement discipline with invoicing and payments workflow.

Responsabilités

• Facilities & Site Management: manage office/workshop leases, services, improvements, insurance, and new premises; coordinate with Industrialization Engineer for assets.
• Purchasing & Order Execution: handle office supplies to production purchases, track orders, payments, and logistics.
• IT Equipment & Onboarding: provision IT devices and onboard new hires end-to-end.
• Executive & COMEX Support: manage calendars and travel logistics for leadership.
• Budget & Expense Tracking: monitor spend against budgets and flag discrepancies to COO.
• Site Security Coordination & Internal Events: liaise with Export Control Manager on security and plan internal events.

Connaissances

Autonomy

Rigor

Vendor management

Procurement

Executive support

Cross-functional comms

Discretion

French (Fluent)

English (Professional)

Description du poste

Gallium Defense is seeking an Office & Operations Manager to keep day-to-day operations running smoothly and build the foundations for growth. You will oversee facilities, purchasing execution, IT equipment, onboarding logistics, executive support, and budget tracking, coordinating across functions including with Export Control for site security.

Ideal candidates have 3–5+ years in a similar generalist ops role, strong autonomy, and experience negotiating with service providers.