Executive Assistant to VP, Cloud and VP, Product

Mistral; Paris; Sur place; EUR 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Equity

Daily lunch vouchers

Gym subsidy

Mobility pass

Health insurance for you and family

Generous parental leave

Résumé du poste

Mistral AI is seeking a highly organized Executive Assistant to support the VP, Product and VP, Cloud. You will manage complex calendars, coordinate travel across time zones, and prepare briefings for leadership meetings, ensuring confidentiality and proactive communication.

In a fast-growing tech environment, you will liaise with internal teams, clients, and vendors, maintain documentation, and drive operational excellence. Fluency in English is mandatory; French is a plus.

Qualifications

• Proven experience as an Executive Assistant supporting multiple leaders in fast-growing tech or consulting environments.
• Excellent written and spoken English; French is a plus.
• Highly organized with strong prioritization and multi-time-zone coordination.
• Proactive problem solver with ownership mindset.
• Proficient in Google Suite and Microsoft Office; familiarity with Notion, Slack, and CRM systems.

Responsabilités

• Manage complex calendars across multiple time zones, scheduling meetings, travel, and engagements.
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
• Coordinate travel and events, liaise with internal teams, clients, partners, and vendors.
• Maintain documentation, dashboards, and filing systems to support GTM operations.
• Represent the VP with professionalism and discretion.

Connaissances

Executive assistance

Calendar management

Travel coordination

Communication skills

English proficiency

French is a plus

Google Suite

Microsoft Office

Notion

Slack

CRM systems

Outils

Google Suite

Microsoft Office

Notion

Slack

CRM systems

Description du poste

About Mistral

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.

Role Summary

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our VP, Product and VP, Cloud. This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.

What You Will Do

Executive Support

• Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
• Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.
• Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination

• Coordinate international and domestic travel (flights, accommodations, itineraries).
• Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.
• Liaise with employees, clients, partners, and vendors as a primary point of contact.
• Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support

• Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).
• Assist with special projects, process improvements, and operational initiatives.

Confidentiality & Professionalism

• Handle sensitive information with discretion and sound judgment.
• Represent the VP with professionalism, rigor, and a solutions-oriented mindset.

Who You Are

• Proven experience as an Executive Assistant supporting multiple leaders, ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling.
• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.
• Highly organized, detail-oriented, and able to anticipate needs before they arise.
• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.
• Proactive problem solver with a positive, can-do attitude and strong ownership mindset.
• Thrives in a startup environment where no job is too small and impact is immediate.

What we offer

• Competitive cash salary and equity
• Food: Daily lunch vouchers
• Sport: Monthly contribution to a Gym pass subscription
• Transportation: Monthly contribution to a mobility pass
• Health: Full health insurance for you and your family
• Parental: Generous parental leave policy