Event media and AV Production Coordinator

European Society of Cardiology; Biot; Hybride; EUR 42 000 - 54 000; Plein temps

Avantages offerts par ce poste

13th month

Teleworking up to 3 days/week

Vacation bonus 1%

PERCO

Résumé du poste

The European Society of Cardiology (ESC) is seeking an AV Coordinator—Meetings, Events & Congresses for a permanent contract at its Sophia Antipolis headquarters. You will coordinate audiovisual requirements for conferences, meetings, and congresses, ensuring seamless technical operations and excellent on-site experiences.

This role blends technical expertise with creative input and strong coordination in a high-visibility, international setting, with opportunities to influence live, hybrid, and

Qualifications

• Proven experience in AV production and coordination, ideally within live events, congresses, or large-scale meeting environments.
• Strong understanding of AV systems, equipment, and workflows (audio, video, lighting, streaming, recording).
• Hands-on experience in media production and post-production (video editing, content formats, asset management).
• Ability to manage multiple complex projects under tight deadlines.
• Creative problem-solver able to respond effectively under pressure.
• Strong communication skills in English (French is an asset).
• Willingness to travel internationally for congresses and events.

Responsabilités

• Plan, coordinate, and oversee AV requirements for congresses, meetings, and in-house events — from small lecture rooms and committee meetings to major auditoriums and TV-style studio platforms.
• Ensure seamless live and on-demand production of scientific sessions, symposia, workshops, and other programme formats.
• Manage technical logistics, schedules, equipment setups, and onsite operations in collaboration with internal teams and external suppliers.
• Negotiate and coordinate with AV suppliers and venue technical teams, leading negotiations when necessary.
• Evaluate technical proposals and recommend solutions aligned with event-specific needs.
• Build and maintain strong working relationships with partners, volunteers, and ESC staff.
• Support live event production through technical direction, operations, and studio-style setups.
• Contribute to studio and post-production workflows including video capture, editing, graphics integration, and content preparation.
• Ensure technical and visual consistency, content quality, and timely delivery of media assets.
• Identify and propose new AV and media production solutions to enhance technical reliability and audience experience.
• Anticipate risks and resolve issues creatively and efficiently.
• Stay current with developments in AV, studio production, streaming, and post-production technologies.

Connaissances

AV production

Coordination

Live events

Media production

Video editing

Streaming

Asset management

English communication

Outils

Broadcast equipment

Video streaming

Studio workflows

Description du poste

The ESC is currently looking for a AV Coordinator: Meetings, Events & Congresses for a permanent contract, CDI, as soon as possible to work at its headquarters in Sophia Antipolis, France.

Major duties and responsibilities:

In this role, you will work closely with colleagues, suppliers, and event stakeholders to coordinate and deliver all audiovisual requirements for our meetings, events, and congresses, ensuring seamless technical operations and exceptional on‑site experiences.

This position offers a unique opportunity to combine technical expertise, creative input, and strong coordination skills within a high‑visibility, international environment

As AV Coordinator — specialist in meetings, events, congresses, and studio‑supported media production

you will play a key role in:

• Delivering the audiovisual and media production needs of ESC’s congresses, meetings, and events.
• Coordinating suppliers, planning logistics, evaluating technical requirements, and problem‑solving in real time — bringing innovation and fresh ideas to elevate both the delegate and viewer experience.
• Ensuring flawless AV execution across live, hybrid, and recorded environments, while contributing to the creation of compelling media content.

Key Responsibilities:

• Plan, coordinate, and oversee AV requirements for congresses, meetings, and in‑house events — from small lecture rooms and committee meetings to major auditoriums and TV‑style studio platforms.
• Ensure seamless live and on‑demand production of scientific sessions, symposia, workshops, and other programme formats.
• Manage technical logistics, schedules, equipment setups, and onsite operations in collaboration with internal teams and external suppliers.
• Negotiate and coordinate with AV suppliers and venue technical teams, leading negotiations when necessary.
• Evaluate technical proposals and recommend solutions aligned with event‑specific needs.
• Build and maintain strong working relationships with partners, volunteers, and ESC staff.
• Support live event production through technical direction, operations, and studio‑style setups.
• Contribute to studio and post‑production workflows including video capture, editing, graphics integration, and content preparation.
• Ensure technical and visual consistency, content quality, and timely delivery of media assets.
• Identify and propose new AV and media production solutions to enhance technical reliability and audience experience.
• Anticipate risks and resolve issues creatively and efficiently.
• Stay current with developments in AV, studio production, streaming, and post‑production technologies.

Profile

• Proven experience in AV production and coordination, ideally within live events, congresses, or large‑scale meeting environments.
• Strong understanding of AV systems, equipment, and workflows (audio, video, lighting, streaming, recording).
• Hands‑on experience in media production and post‑production (video editing, content formats, asset management).
• Ability to manage multiple complex projects under tight deadlines.
• Creative problem‑solver able to respond effectively under pressure.
• Strong communication skills in English (French is an asset).
• Willingness to travel internationally for congresses and events.

Contract

• Permanent contract based in Sophia-Antipolis
• French labour law provisions

Conditions

• Fixed salary + 13th month and vacation bonus (1%)
• Possibility of teleworking up to 3 days a week, after two months' integration at ESC + fixed daily allowance
• Employee savings scheme: PERCO

Who we are

The European Society of Cardiology (ESC) is a leading non-profit organisation representing over 100,000 cardiology professionals worldwide. Its mission is to reduce the burden of cardiovascular disease. The ESC delivers innovative education, supports cutting‑edge research, and sets clinical practice standards through a broad network of sub‑specialty associations, working groups, and councils.

Visit our website to learn more: www.escardio.org

As part of its diversity policy, the ESC is an equal opportunity employer.

The ESC is a signatory of the “Activateur de Progrès” charter, promoting the belief that disability is a powerful driver of innovation and a key to building a more inclusive and equitable model in support of equal opportunities.

All applications will be carefully reviewed. Thank you for your interest in the European Society of Cardiology. However, if you do not hear from us within three weeks, please consider that we are not able to proceed with your application.