Corporate Paralegal

Mistral Ai; Paris; On-site; EUR 80,000 - 140,000; Full time

Job summary

Mistral AI's corporate legal team in Paris is seeking a Corporate Paralegal to centralize and streamline the administrative backbone of our corporate operations as we scale internationally.

You will own multiple workstreams end-to-end, including KYC, entity housekeeping, cap table management, and contract administration, exercising sound judgment and driving automation where possible.

Qualifications

• 10+ years of experience in a legal field, with a strong preference for corporate law (M&A, banking, funds, or large corporate groups).
• Experience in a law firm (corporate/M&A/banking), investment fund, bank, or a large multinational group (e.g., CAC 40).
• Proven experience with KYC processes, questionnaires, and administrative certificates.
• Strong understanding of confidentiality, data protection (GDPR), and the judgment to know what can and cannot be shared externally.
• Hands-on experience with cap table management tools (Ledgy, Axiocap) or share register administration.
• Familiarity with French corporate law (SAS) and international entity structures (Delaware Inc, UK Ltd, Singapore Pte, German GmbH).
• Experience with contract lifecycle management (CLM) tools and e-signature platforms.
• Exposure to procurement contract review and vendor onboarding.
• Fluent in English and French (both written and spoken). Additional languages are a plus.

Responsibilities

• 1. Cap Table & Share Register: Own cap table across systems, record share movements, maintain share register, produce extracts and ownership reports for KYC, audit, and investors.
• 2. Entity Management & Formalities: Manage entity creation, maintenance, notarial filings, minutes, resolutions, powers of attorney, and KYC packs.
• 3. Insurance & Document Management: Manage COIs, insurance policies, renewal calendars, e-signatures, and contract register.
• 4. Procurement Contracts: Review NDAs and SOWs, coordinate with Procurement and Finance, onboard suppliers, and use tools like Ariba and Coupa.

Skills

Cap table management

Entity management

KYC processes

Contract lifecycle

E-signature tools

Notarial formalities

Procurement reviews

Excel (pivot, lookup)

French corporate law

English & French fluency

Tools

Ironclad

Notion

Slack

Ariba

Coupa

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector, co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

About the Role

Mistral AI's corporate legal team is looking for a Corporate Paralegal to join our growing legal function in Paris. This is a newly created role designed to centralize and streamline the administrative backbone of our corporate legal operations as we scale internationally.

This is a high-autonomy role. You will own several critical workstreams end-to-end - from KYC and entity housekeeping to cap table management and contract administration - and you will be expected to exercise sound judgment, elevate when needed, and drive automation wherever possible.

What you'll do

1. Cap Table & Share Register

Own the cap table across different systems with rigor and precision. Record all share movements - issuances, transfers, ESOP/BSPCE, funding rounds. Maintain the legal share register and reconcile against articles, shareholders' agreements, and board minutes. Produce cap table extracts, shareholder lists, and ownership reports for KYC, audit, board packs, and investors - always under NDA and with judgment on what can be disclosed. Strong Excel skills (pivot tables, lookups, reconciliation) are essential.

2. Entity Management, Corporate Formalities & Notarisation

Handle entity creation from incorporation to corporate maintenance across jurisdictions (SAS, Inc, Ltd, Pte, GmbH, etc.) with confidentiality and attention to detail. Manage the annual formalities calendar, board/shareholder minutes, resolutions, powers of attorney, and the entity housekeeping file for each group company. Coordinate notarial formalities - share transfers, capital changes, statutory modifications, pledges. Handle apostilles, legalisation, and certified translations for documents used abroad via the Legal Vision Platform. Maintain up-to-date KYC packs for each entity: Kbis, articles, directors, beneficial ownership, administrative certificates. Respond to inbound KYC requests from banks, clients, and investors. Log every formalité for a complete and auditable record.

3. Insurance & Document Management

Manage insurance policies, certificates (COIs), and the renewal calendar. Handle COI requests by checking them against contractual requirements and following up with brokers. Keep a register of policies and claims. File and archive documents with naming conventions and versioning in our document management tools. Manage e-signatures (DocuSign). Maintain the contract register with expiry dates and notice periods. Provide up-to-date insurance certificates and policy summaries as part of KYC documentation for each entity.

4. Procurement Contracts

First-level review of NDAs, order forms, and simple SOWs against Mistral templates, flagging deviations for escalation. Version comparison and clean redlines. Understand the procurement policy to know when legal review is mandatory. Coordinate with Procurement, business teams, and Finance to move deals to signature. Complete supplier onboarding questionnaires (anti-bribery, sanctions, ESG, security) and supplier portals (Ariba, Coupa) as part of the vendor KYC process. Comfortable with tools like Ironclad, Notion, and Slack; keen to automate and reduce manual work.

What you bring

• 10+ years of experience in a legal field, with a strong preference for corporate law (M&A, banking, funds, or large corporate groups).

• Experience in a law firm (corporate/M&A/banking), investment fund, bank, or a large multinational group (e.g., CAC 40).

• Proven experience with KYC processes, questionnaires, and administrative certificates.

• Strong understanding of confidentiality, data protection (GDPR), and the judgment to know what can and cannot be shared externally.

• Hands-on experience with cap table management tools (Ledgy, Axiocap) or share register administration.

• Familiarity with French corporate law (SAS) and international entity structures (Delaware Inc, UK Ltd, Singapore Pte, German GmbH).

• Experience with contract lifecycle management (CLM) tools and e-signature platforms.

• Exposure to procurement contract review and vendor onboarding.

• Fluent in English and French (both written and spoken). Additional languages are a plus.

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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