Business Office Manager

Montchanin Village; Montchanin; On-site; EUR 42,000 - 60,000; Full time

Job summary

Inn at Montchanin Village & Spa is seeking a proactive Business Office Manager to oversee daily administrative functions across HR, accounting, licensing, and office operations. You will support multiple departments, ensure timely payroll and vendor processing, and maintain orderly records.

A detail-focused, independent self-starter with strong computer skills will thrive in this hands-on role. You’ll work with department leaders to resolve issues, meet deadlines, and keep the property compliant

Qualifications

• Experience in office management, business administration, bookkeeping, HR administration, or a similar role.
• Highly organized with exceptional attention to detail.
• Comfortable handling multiple responsibilities and deadlines.
• Working knowledge of accounts payable and basic accounting processes.
• Experience with payroll and HR administration preferred.
• Strong computer skills and ability to learn new systems.
• Professional judgment and discretion with confidential information.
• Self-starter who can work independently and take ownership.

Responsibilities

• Manage employee onboarding, offboarding, personnel files, and other HR administration.
• Coordinate payroll administration, benefits, workers’ compensation, and employee documentation.
• Process accounts payable, including invoice coding, approvals, vendor records, and payments.
• Maintain organized financial and administrative records.
• Prepare and submit lodging taxes and other routine business filings.
• Assist with account and credit card reconciliations and provide documentation to accounting.
• Maintain business licenses, permits, insurance certificates, and other required records.
• Manage vendor paperwork, contracts, correspondence, and general office administration.
• Serve as an administrative resource for department leaders and employees.
• Identify administrative issues, follow through on them, and make sure deadlines are met.

Skills

Office management

HR administration

Bookkeeping

Accounts payable

Payroll

Detail oriented

Multitasking

Discretion

Job description

Business Office Manager — Inn at Montchanin Village & Spa

Help keep one of the Brandywine Valley’s most distinctive hospitality properties running behind the scenes.

The Inn at Montchanin Village & Spa is looking for an organized, dependable, and resourceful Business Office Manager to oversee the day-to-day administrative functions of the property.

This is a broad, hands-on role for someone who likes keeping things organized, getting things done, and making sure important details don’t fall through the cracks. You’ll support the hotel, restaurant, spa, and other departments across human resources, accounts payable, accounting administration, licensing, and general business operations.

What You’ll Do

• Manage employee onboarding, offboarding, personnel files, and other HR administration

• Coordinate payroll administration, benefits, workers’ compensation, and employee documentation

• Process accounts payable, including invoice coding, approvals, vendor records, and payments

• Maintain organized financial and administrative records

• Prepare and submit lodging taxes and other routine business filings

• Assist with account and credit card reconciliations and provide documentation to accounting

• Maintain business licenses, permits, insurance certificates, and other required records

• Manage vendor paperwork, contracts, correspondence, and general office administration

• Serve as an administrative resource for department leaders and employees

• Identify administrative issues, follow through on them, and make sure deadlines are met

What We’re Looking For

• Previous experience in office management, business administration, bookkeeping, HR administration, or a similar role

• Highly organized with exceptional attention to detail

• Comfortable handling multiple responsibilities and competing deadlines

• Working knowledge of accounts payable and basic accounting processes

• Experience with payroll and HR administration preferred

• Strong computer skills and ability to learn new systems

• Professional judgment and discretion when handling confidential information

• A self-starter who can work independently and take ownership of responsibilities

• Hospitality experience is helpful, but not required

Why the Inn at Montchanin Village?

This is not a narrowly defined administrative position. You’ll become a key part of the team that keeps the entire property organized and operating effectively, with exposure to nearly every part of the business.

We’re looking for someone who sees something that needs to get done, takes ownership of it, and gets it across the finish line.