Board Support Specialist

Barclays Capital; Paris; On-site; EUR 90,000 - 130,000; Full time

Job summary

Barclays Europe Board of Directors and its Committees require administrative, technical, and governance support to ensure smooth operation and effective governance. You will coordinate meetings, prepare agendas, track papers, and maintain records using tools like Diligent Boards.

The role collaborates with multiple business divisions, advising on governance matters and contributing to risk management, compliance and sustainability initiatives.

Qualifications

• Experience supporting Boards and Corporate Secretariat functions.
• Strong meeting logistics and documentation skills.
• Familiarity with governance, risk, compliance frameworks.

Responsibilities

• Coordinate Board and Committee meetings, agendas and logistics.
• Prepare and distribute Board papers with quality/format checks.
• Maintain governance records and ensure regulatory compliance.
• Support Board-led initiatives and governance projects across the function.
• Collaborate with Business Managers and departments to align activity.

Skills

Governance support

Meeting coordination

Stakeholder management

Analytical skills

Diligent Boards

Tools

Diligent Boards

Job description

Purpose of the role

To provide administrative and technical support to the Board of Directors and its committees for Barclays Group regulated or significant legal entities, facilitating the smooth operation of the Board and the effective execution of its governance responsibilities.

Accountabilities

• Management of Board and Committee meeting logistics, including scheduling, room arrangements, catering, and technology support, for regulated or significant legal entities.
• Management of the Board and Committee communications, including email correspondence, document distribution, and secure file sharing.
• Supporting the Board and its Committees in its oversight of corporate governance matters, including risk management, compliance and sustainability.
• Provision of administrative and logistical support for Board-led initiatives and special projects.
• Maintenance and updating of Board and Committee member profiles and contact information.

Assistant Vice President Expectations

To advise and influence decision making, contribute to policy development and take responsibility for operational effectiveness. Collaborate closely with other functions/ business divisions.

Lead a team performing complex tasks, using well developed professional knowledge and skills to deliver on work that impacts the whole business function. Set objectives and coach employees in pursuit of those objectives, appraisal of performance relative to objectives and determination of reward outcomes

If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L - Listen and be authentic, E - Energise and inspire, A - Align across the enterprise, D - Develop others.

OR for an individual contributor, they will lead collaborative assignments and guide team members through structured assignments, identify the need for the inclusion of other areas of specialisation to complete assignments. They will identify new directions for assignments and/ or projects, identifying a combination of cross functional methodologies or practices to meet required outcomes.

Consult on complex issues; providing advice to People Leaders to support the resolution of escalated issues.

Identify ways to mitigate risk and developing new policies/procedures in support of the control and governance agenda.

Take ownership for managing risk and strengthening controls in relation to the work done.

Perform work that is closely related to that of other areas, which requires understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.

Collaborate with other areas of work, for business aligned support areas to keep up to speed with business activity and the business strategy.

Engage in complex analysis of data from multiple sources of information, internal and external sources such as procedures and practises (in other areas, teams, companies, etc).to solve problems creatively and effectively.

Communicate complex information. 'Complex' information could include sensitive information or information that is difficult to communicate because of its content or its audience.

Influence or convince stakeholders to achieve outcomes.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship - our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset - to Empower, Challenge and Drive - the operating manual for how we behave.

In this Board Support and Corporate Secretariat role, you will provide administrative, technical and governance support to the Barclays Europe Board of Directors and its Committees, helping to ensure the smooth operation of the Board and the effective execution of its governance responsibilities. You will coordinate Board and Committee meetings, coordinate the preparation of Board and Committee agenda and meeting logistics, request and track Board papers, undertake quality and formatting checks and support the timely distribution of meeting materials, and maintain governance records through systems such as Diligent Boards.

You will also support the Board and its Committees in the delivery of their governance responsibilities, including in relation to corporate governance, risk management, compliance and sustainability, and provide support on Board-led initiatives and wider Corporate Secretariat projects. You will take ownership for managing risk and strengthening controls in relation to your responsibilities, ensuring Board and Committee processes and records are maintained in accordance with applicable regulatory requirements and Barclays policies and standards. Working within the Corporate Secretariat team, you will build strong relationships with Business Managers, senior