Bilingual European Office & Invoicing Coordinator

Coates Group; Paris; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Bonus program

Thrive Program

Wellness days

Job summary

Coates is seeking a bilingual (French/English) Finance & Office Administrator to support cash collection and invoicing for around 1,500 restaurant customers, and manage day-to-day administration for the Paris crew. The role links Finance, customers and local teams to keep payments on track and office life running smoothly.

The ideal candidate will coordinate with the Finance team, support onboarding, IT asset management, and vendor liaison while ensuring accurate legal filings and documentation.

Qualifications

• Experience in sales administration and finance operations in multi-tasking, multi-functional, and global environments.
• Excellent oral and written communication skills, in French and in English.
• Ability to engage with various internal and external stakeholders with strong relationship management skills.
• Strong knowledge of Microsoft Office Suite, familiarity with modern technology management processes and business tools, CRM and ERP systems.

Responsibilities

• Cash Collection & Invoicing: Drive cash collection across France and other European markets, follow up on outstanding invoices.
• Office & Administrative Management: Ensure smooth and efficient office operations, including facilities maintenance and vendor liaison.
• Support onboarding and personnel administration, including filing of corporate and legal documentation.
• Event management for both offices, twice per year and act as the key contact for Communications team.

Skills

Sales administration

Finance operations

Stakeholder management

Microsoft Office

Tools

CRM systems

ERP systems

Microsoft Office Suite

Job description

Coates is seeking a bilingual (French/English) Finance & Office Administrator to support cash collection and invoicing for around 1,500 restaurant customers, and manage day-to-day administration for the Paris crew. The role links Finance, customers and local teams to keep payments on track and office life running smoothly.

The ideal candidate will coordinate with the Finance team, support onboarding, IT asset management, and vendor liaison while ensuring accurate legal filings and documentation.