Attorney Support Specialist – Litigation, Corporate, Public Law

Jobtailor; Paris; Sur place; EUR 32 000 - 52 000; Plein temps

Résumé du poste

Jobtailor is seeking a capable Legal Administrative Assistant to support attorneys in Litigation, Corporate, and Public Law. You will assist with client intake, billing, scheduling, and document management within a fast-paced, global firm environment.

The role requires proficiency in Word, Excel, and Outlook, plus a high school diploma and preferably a Bachelor's degree. Strong organizational, communication, and confidentiality skills are essential.

Qualifications

• Relevant experience in a legal or professional services environment, preferably in a law firm.
• Strong proficiency in Word, Excel, and Outlook.
• High school diploma required; Bachelor's degree preferred.

Responsabilités

• Provide direct support to attorneys in Litigation, Corporate, and Public Law practices.
• Provide global team support across a wide range of administrative tasks.
• Assist lawyers with client intake and conflicts of interest processing.
• Monitor time entries to ensure compliance with firm standards.
• Prepare, edit, and post client invoices in line with firm and client billing requirements.
• Handle expense reimbursements, calendaring, scheduling, and travel arrangements as directed.
• Maintain confidentiality of firm and client information.
• Collaborate in a global team using ServiceNow for real-time work tickets.

Connaissances

Client intake

Billing compliance

Document management

Expense reimbursement

Calendaring

Scheduling

Conflict of interest processing

Confidentiality

Team support

Administrative support

Communication

Organizational skills

Attention to detail

Time management

Adaptability

Problem-solving

Interpersonal skills

Formation

High school diploma

Bachelor's degree

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Job Responsibilities

• Provide direct support to attorneys in the Litigation, Corporate, and Public Law practices
• Provide global team support across a variety of administrative responsibilities
• Assist lawyers with client intake activities, including processing conflicts of interest
• Monitor attorneys' time entries to ensure compliance with firm standards
• Prepare, edit, and post client invoices, ensuring compliance with firm and client billing requirements
• Follow assigned attorneys' preferences to handle expense reimbursements, calendaring and scheduling, document management/edits, and travel arrangements
• Maintain the confidentiality of firm and client-protected information
• Work in a global team environment using a real-time work ticketing system (ServiceNow)

Requirements

• Relevant experience in a legal or professional services environment, preferably in a law firm
• Advanced proficiency in Microsoft Word
• Intermediate to advanced proficiency in Microsoft Excel and Outlook
• High school diploma or equivalent required
• Bachelor's degree preferred

Hard Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• client intake
• billing compliance
• document management
• expense reimbursement
• calendaring
• scheduling
• conflict of interest processing

Soft Skills

• confidentiality
• team support
• administrative support
• communication
• organizational skills
• attention to detail
• time management
• adaptability
• problem-solving
• interpersonal skills

Certifications & Qualifications

• high school diploma
• Bachelor's degree