Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Biot; Sur place; EUR 52 000 - 70 000; Plein temps

Résumé du poste

Jones Lang LaSalle Incorporated is seeking an Assistant Facilities Manager in Biot, FRA, to support day-to-day delivery of FM services, ensuring compliance, efficiency and high standards across properties. Reporting to the Senior Facilities Manager, you will manage client relationships and coordinate with vendors on-site.

The role requires at least 3 years in facilities or property management, fluent English and French, and strong MS Office skills.

Qualifications

• Minimum 3 years of experience in facilities management, property management, or related field.
• Fluent in French and English.
• Background in vendor management and contract coordination preferred.

Responsabilités

• Promote high satisfaction by promptly responding to service requirements.
• Ensure timely responses from team members and contractors.
• Lead the JLL team to drive engagement and excellence in customer service and delivery.
• Oversee Building Management Systems, PPM schedules, and EHS compliance.
• Ensure compliance with policies, procedures, and statutory requirements.
• Act as the on-site point of contact for facilities and crisis management.
• Monitor PPM schedules, warranties, and asset life-cycle registers.
• Support health & safety during interventions and contractor supervision.
• Travel to different locations to maintain operational standards.

Connaissances

Facilities management

Customer service

Vendor management

Contract coordination

Communication

Remote team collaboration

Outils

Microsoft Office

FM software

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Assistant Facilities Manager will play a key role in supporting the day-to-day delivery of best-in-class FM services, ensuring compliance, efficiency, and high standards across all properties. Reporting to the Senior Facilities Manager (SFM).

Duties and Responsibilities

• Promotes high level of satisfaction among client users by promptly responding to their service requirements.
• Assures prompt response by other team members and selected contractors
• Demonstrates leadership, gives direction and mentors the JLL team to promote engagement and excellency in customer service and delivery
• Responsible locally for Building Management Systems, PPM Schedules, Task System, EHS and Quality Compliance
• Ensures compliance with JLL and client best practice, policies and procedures including statutory compliance, Quality and EHS compliance.
• Acts as go-to person in relation to all facilities and crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks
• Maintains role as secondary contact for user relative to service requests ensuring all requests are actioned within agreed timeframes/KPI/SLA’s
• Develops a close working relationship with Client Key Stakeholders, Landlord, Managing Agents and all of the FM vendors to ensure that they fully understand the Client culture and become partners in delivering a high quality service.
• Has ability to address minor technical repairs and is first point of contact relating to all building issues including out of hours escalations
• Monitor PPM schedules, O&M’s, warranties, Task System, Asset & Life Cycle Registers
• Responsible for Health & Safety during interventions, including contractor supervision, reviewing of H&S documentation and working closely with the JLL Health & Safety Manager.
• Monitors and ensures office housekeeping and cleanliness is delivered to highest standards
• Communicates in an open, honest, transparent manner at all times with the ability to tailor the message to specific audience and their needs
• Supports Events, Food & Beverage, Amenities, On site Activities & Concierge Services and relevant service providers locally
• Adds value in terms of delivery and innovation
• Proactively manages spend and budget locally in line with JLL and client policies and procedures including the processing of PO’s, invoices, budgets, (service charges, rates, rent, insurance and local taxes etc as applicable)
• You will travel to various locations to ensure operational standards are maintained

Experience & Education

• Minimum 3 years of experience in facilities management, property management, or related field
• Demonstrated experience in customer service and relationship management
• Fluent in French and English
• Background in vendor management and contract coordination preferred

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with facility management systems and technologies
• Interest in continuous improvement and emerging workplace technologies

Core Competencies

• Excellent interpersonal, communication, and organizational abilities
• Outstanding customer service orientation with problem-solving mindset
• Strong multitasking capabilities with ability to work independently
• Professional demeanor with excellent written and verbal communication skills
• Ability to work effectively both independently and as part of a remote team
• Self-motivated with capability to work without direct supervision

Location: On-site –Biot, FRA

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.