Administrative Specialist

Lukos; Marcent; Sur place; EUR 56 000 - 69 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k)

Résumé du poste

Lukos is seeking an Administrative Specialist to support MARCENT G-1 at MacDill AFB, Tampa, FL. The role covers Army/Marine Corps personnel administration, travel management, correspondence, and records handling in CONUS and OCONUS settings.

Under a five-year contract, you will coordinate calendars, prepare documents, manage budgets, and assist with special projects, while ensuring compliance with security requirements and federal processes. Travel readiness and residency in the US are expected.

Qualifications

• Must possess a current US Passport with ability to travel and work overseas.
• Must possess a SECRET Security Clearance
• Associate’s degree in administration preferred

Responsabilités

• Provide general administration support services to MARCENT’s G-1 section
• Provide administration of correspondence development, awards, and records management services compliant with USMC and Joint processes and policies
• Provide administrative support in matters related to legal, general, and personnel administration and in the appropriate disposition of congressional level inquiries
• Manage calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare correspondence, reports, presentations, and other documents
• Screen and prioritize incoming calls, emails, and other communications
• Coordinate communication between executives, staff, and customers
• Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items
• Arrange for conference calls, webinars, and video meetings
• Assist in planning and coordinating events, conferences, and business functions
• Maintain organized filing systems for electronic and paper documents
• Ensure that all records are easily accessible and comply with security requirements
• Oversee office supplies and inventory, and place orders when necessary
• Ensure the smooth operation of office equipment and arrange for maintenance
• Coordinate office maintenance and logistics
• Assist with the management and tracking of special projects
• Prepare reports, presentations, and materials for project meetings and updates
• Assist with managing budgets and track expenses
• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met
• Handle routine tasks with minimal supervision and take initiative in resolving issues
• Perform general administrative duties such as filing, photocopying, faxing, and scanning
• Provide additional support as needed, performing all tasks as directed by MARCENT G-1 leadership

Connaissances

Strong writing

Analytical skills

Reading skills

Communication

Formation

Associate’s degree in administration

Description du poste

Please note: This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process .

Minimum Qualifications Summary

Certification & Education

• Must possess a current US Passport with ability to travel and work overseas.
• Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.
• Must possess a SECRET Security Clearance
• Associate’s degree in administration preferred

Experience Required

• Five years' military experience
• Experience in Administration with the U.S. Department of Defense preferred
• Strong writing, analytical, and reading skills, as well as the ability to effectively communicate

Job Objective

Under a five-year contract, the Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Administrative Specialist will support the Manpower Directorate (G-1) within the continental United States (CONUS) and outside the continental United States (OCONUS). The G-1 performs analysis of manpower requirements to support operations. Additionally, the G-1 advises and assists the Commander in matters relating to personnel operations, management, policy, administration, awards, correspondence, travel management, the Government Travel Charge Card (GTCC) Program, and administrative support to all Marines stationed at MacDill AFB as well as individual augments in the USCENTCOM Area of Responsibility (AOR).

Responsibilities

• Provide general administration support services to MARCENT’s G-1 section
• Provide administration of correspondence development, awards, and records management services compliant with USMC and Joint processes and policies
• Provide administrative support in matters related to legal, general, and personnel administration and in the appropriate disposition of congressional level inquiries
• Manage calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare correspondence, reports, presentations, and other documents
• Screen and prioritize incoming calls, emails, and other communications
• Coordinate communication between executives, staff, and customers
• Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items
• Arrange for conference calls, webinars, and video meetings
• Assist in planning and coordinating events, conferences, and business functions
• Maintain organized filing systems for electronic and paper documents
• Ensure that all records are easily accessible and comply with security requirements
• Oversee office supplies and inventory, and place orders when necessary
• Ensure the smooth operation of office equipment and arrange for maintenance
• Coordinate office maintenance and logistics
• Assist with the management and tracking of special projects
• Prepare reports, presentations, and materials for project meetings and updates
• Assist with managing budgets and track expenses
• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met
• Handle routine tasks with minimal supervision and take initiative in resolving issues
• Perform general administrative duties such as filing, photocopying, faxing, and scanning
• Provide additional support as needed, performing all tasks as directed by MARCENT G-1 leadership

Education & Certification

• Must possess a current US Passport with ability to travel and work overseas.
• Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.
• Associate’s degree in administration preferred

Security Clearance

• Must possess a SECRET Security Clearance

Work Location

• MARCENT, MacDill Air Force Base, Tampa, Florida
• Travel: Contractor personnel must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. The ideal candidate will be available for travel on less than 24 hours-notice to support personnel recovery and training for forward deployed forces. The ideal candidate will possess the ability to execute OCONUS travel throughout the Central Command (CENTCOM) AOR.

About Lukos

Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies.

About Our Name: Lukos is ancient Greek for “wolf”. The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle.

"For the strength of the pack is the wolf, and the strength of the wolf is the pack."

At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays.

Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.