Administrative & Scheduling Specialist

Jobtailor; Périgny; Sur place; EUR 29 000 - 38 000; Plein temps

Résumé du poste

Jobtailor in Nouvelle-Aquitaine seeks a proactive administrative assistant to handle front-desk duties, mail, and office supplies. You will manage personnel files, schedule machinery and drivers, prepare quotes, and handle invoicing while ensuring accuracy and deadlines.

Strong communication and organizational skills are essential, with experience in management software and IT systems. The role requires a detail-oriented mindset and the ability to adapt to changing priorities in a dynamic

Qualifications

• Excellent verbal and written communication skills.
• Knowledge of common management software and IT systems.
• Strong organizational skills, accuracy and attention to detail.
• Problem-solving ability and operational flexibility.
• Ability to meet deadlines and manage priorities.

Responsabilités

• Provide front-desk reception and handle incoming phone calls.
• Manage incoming and outgoing mail.
• Place orders for office supplies.
• Maintain and update administrative personnel files.
• Forward drivers' daily and workshop reports.
• Manage follow-up of medical examinations.
• Track paid leave and RTT (compensatory time off).
• Manage expense reports.
• Handle customer orders.
• Schedule machinery and drivers' work.
• Locate required machinery based on operational needs.
• Prepare quotes and estimates.
• Handle pre-billing and invoicing.
• Manage credit notes.
• Manage customer disputes in collaboration with the agency manager.

Connaissances

Front-Desk Reception

Customer Order Management

Expense Report Management

Organizational Skills

Communication Skills

Outils

Management Software

IT Systems

Description du poste

Jobtailor in Nouvelle-Aquitaine seeks a proactive administrative assistant to handle front-desk duties, mail, and office supplies. You will manage personnel files, schedule machinery and drivers, prepare quotes, and handle invoicing while ensuring accuracy and deadlines.

Strong communication and organizational skills are essential, with experience in management software and IT systems. The role requires a detail-oriented mindset and the ability to adapt to changing priorities in a dynamic