Administrative, Communications and Events Assistant

Jobtailor; Meudon; Sur place; EUR 38 000 - 56 000; Plein temps

Résumé du poste

Jobtailor in Meudon, France seeks a communications and events professional to manage content creation, newsletters, social media and budget oversight for the division. You will coordinate with division leadership, publish regular updates, and produce visuals and videos for campaigns.

The role involves organizing events and webinars, maintaining CRM data, and delivering editorial calendars and reports with attention to detail and independent initiative.

Qualifications

• Higher education qualification equivalent to a two- or three-year post-secondary degree in communications, marketing, administrative management or events
• At least 2–3 years of experience in a similar environment
• Experience in administrative management, budget monitoring, invoicing and database management
• Experience creating content, including newsletters, LinkedIn posts and visual materials
• Experience organizing events
• Ability to manage multiple projects simultaneously
• Responsiveness and strong prioritization skills
• Strong writing skills for newsletters, LinkedIn posts and video scripts
• Ability to film and edit videos
• Adaptability and versatility
• Team spirit and collaboration with representatives, partners and departments
• Ability to work independently and take initiative
• Attention to detail with budgets, invoices and editorial schedules

Responsabilités

• Work closely with the Division Director, sector managers and elected sector representatives
• Send membership fee notices, follow up on outstanding payments and monitor collections
• Update the CRM database and manage the division’s annual invoices
• Manage sector and shared division budgets, as well as expense claims submitted by elected representatives
• Invoice partnerships and monitor Moove Lab agreements
• Write and send newsletters each month
• Manage social media, particularly LinkedIn, and publish content regularly
• Film and edit videos
• Create visual materials, including white papers, banners, sales brochures, flyers and infographics
• Format the annual barometer and develop the associated communications plan
• Manage the monthly editorial calendar
• Collaborate on communications plans for events
• Organize one to two webinars per month
• Prepare the division’s annual activity report
• Organize sector and division events, meetings, trade shows and cocktail receptions

Connaissances

Content Creation

Event Organization

Budget Monitoring

Video Filming And Editing

CRM Database Management

Formation

Two/Three-year post-secondary degree in communications

Marketing

Administrative Management

Events Management

Outils

CRM Software

Video Editing Software

Social Media Platforms

Content Management Systems

Description du poste

• Work closely with the Division Director, sector managers and elected sector representatives
• Send membership fee notices, follow up on outstanding payments and monitor collections
• Update the CRM database and manage the division’s annual invoices
• Manage sector and shared division budgets, as well as expense claims submitted by elected representatives
• Invoice partnerships and monitor Moove Lab agreements
• Write and send several newsletters each month
• Manage social media, particularly LinkedIn, and publish content regularly
• Film and edit videos
• Create visual materials, including white papers, banners, sales brochures, flyers and infographics
• Format the annual barometer and develop the associated communications plan
• Manage the monthly editorial calendar
• Collaborate internally and externally on communications plans for events
• Organize one to two webinars per month
• Prepare the division’s annual activity report
• Organize sector and division events, including meetings, trade shows and cocktail receptions

Requirements

• Higher education qualification at least equivalent to a two- or three-year post-secondary degree in communications, marketing, administrative management or events (BTS or professional bachelor’s degree)
• At least 2–3 years of experience in a similar environment
• Experience in administrative management, budget monitoring, invoicing and database management
• Experience creating content, including newsletters, LinkedIn posts and visual materials
• Experience organizing events
• Ability to manage multiple projects simultaneously
• Responsiveness and strong prioritization skills
• Strong writing skills for newsletters, LinkedIn posts and video scripts
• Ability to film and edit videos
• Adaptability and versatility
• Team spirit and ability to collaborate with elected representatives, partners and other departments
• Ability to work independently and take initiative
• Attention to detail when managing budgets, invoices and editorial schedules

Core Competencies

Demonstrates expertise in communications and marketing, with a strong focus on content creation, event organization, and budget management. Proficient in managing multiple projects and collaborating effectively with diverse stakeholders.

Highest-signal resume keywords

• Content Creation
• Event Organization
• Budget Monitoring
• Video Filming And Editing
• CRM Database Management

Hard Skills

• Invoicing
• Administrative Management
• Newsletter Writing
• Social Media Management
• Visual Material Creation
• Project Management
• Editorial Calendar Management
• Communication Plan Development
• Webinar Organization
• Attention To Detail

Soft Skills

• Team Spirit
• Adaptability
• Responsiveness
• Strong Prioritization Skills
• Ability To Work Independently

Certifications & Qualifications

• Higher Education Qualification In Communications
• Marketing
• Administrative Management
• Events Management

Industry Keywords

• Membership Management
• Budget Management
• Event Planning
• Communications Strategy
• Visual Communication

Tools & Technologies

• CRM Software
• Video Editing Software
• Social Media Platforms
• Content Management Systems