Administrative and Financial Support Assistant

UN Secretariat; Paris; Sur place; EUR 35 000 - 61 000; Plein temps

Résumé du poste

UNEP in Bangkok seeks an Individual Contractor to provide essential administrative and financial support for the Plastics Initiative. You will handle donor agreements, manage UNEP/UNOPS contracts, and ensure compliance with UN rules while supporting travel, meetings, and expenditure reporting.

The role requires five years of relevant experience, strong Excel/MS Office skills, ERP familiarity, and proven analytical/writing abilities in a multicultural environment.

Qualifications

• High school diploma or equivalent required. A first-level university degree in finance, accounting, business, or public administration is desirable.
• Five years minimum in administration of financial documents and contracts is required.
• Experience with ERP systems and with UN rules or similar international organizations is desirable.

Responsabilités

• Prepare and track donor agreements and legal instruments, ensuring UN rules and regulations compliance.
• Manage UNEP/UNOPS contracts, coordinating payments and overseeing expenditure reports.
• Support meeting logistics, including virtual/hybrid technical support and travel arrangements.
• Process travel requests for participants and consultants and reimburse allowances and expenses.
• Oversee the procurement process for DSA cash cards and ensure proper filing of reports.
• Prepare payment requests for administrative processes and perform other duties as needed.

Connaissances

Organizational skills

Attention to detail

Team collaboration

Effective communication

Multitasking

Formation

High school diploma or equivalent

First-level university degree desirable

Outils

Excel

MS Office

ERP system

Description du poste

Organizational context

The United Nations Environment Programme (UNEP) addresses global and regional environmental issues, coordinating policy consensus and bringing emerging issues to international attention. The UNEP Plastics Initiative aims to tackle plastic pollution by consolidating projects and leading a system-wide transformation towards a safe circular economy for plastics. This role supports the Plastics Unit within the Industry Innovation Branch in Bangkok.

Job purpose

This role provides essential administrative and financial support to the UNEP Plastics Initiative team in Bangkok, assisting with the daily workload to facilitate the program's objectives. The Individual Contractor will support the preparation and tracking of various agreements, manage contracts, process payments, and ensure compliance with UN rules and regulations. Key contributions include managing UNEP/UNOPS contracts, overseeing expenditure reports, supporting meeting logistics, processing travel requests, and maintaining accurate financial records. The role is crucial for the smooth operation of the Plastics Initiative and its efforts to accelerate market transformation towards a circular economy for plastics.

Responsibilities

Assist in preparing and tracking donor agreements and legal instruments, ensuring compliance with UN rules and regulations. Manage UNEP/UNOPS contracts, coordinating payments and overseeing expenditure reports. Support the organization of meetings and events, including virtual/hybrid technical support and logistics. Manage travel requests for participants and consultants, ensuring timely disbursement of allowances and processing of expense reports. Oversee the procurement process for DSA cash cards. Ensure proper processing and filing of legal obligations, such as expenditure, progress, and final reports. Prepare payment requests for administrative processes. Undertake other administrative duties, including meeting organization and draft minute preparation.

Education

A high school diploma or equivalent is required. A first-level university degree in finance, accounting, business, or public administration is desirable. Experience with UN rules and regulations or similar international organizations is also desirable.

Work experience

A minimum of five years of experience in administration of financial documents and contracts is required. Experience in finance and budget management is essential. Experience with an Enterprise Resource Planning (ERP) system is also required. Experience in analytical and writing skills for memos, letters, briefings, and reporting is necessary.

Skills

Proficiency in computer skills, including Excel and MS Office suite. Exceptional organizational skills and attention to detail. Ability to collaborate effectively within a team in a fast-paced environment. Strong oral and written communication skills. Capability to manage multiple tasks in an orderly and punctual manner. Ability to cultivate and sustain positive working relationships in a multicultural environment.

Required languages

Desired languages