Administrative and Financial Support Assistant

United Nations; Paris; Sur place; EUR 38 000 - 52 000; Plein temps

Résumé du poste

United Nations Environment Programme in Paris is seeking an Administrative and Financial Support Assistant to help the Project Manager prepare donor and legal agreements and ensure compliance with UN rules. The role also covers contract management, including payments and expenditure reporting, and supporting meetings and travel logistics.

The position is an Individual Contractor role supporting efficient administration and coordination of activities, with duties spanning legal, financial, and

Responsabilités

• Assist the Project Manager in preparing and tracking donor agreements and legal agreements with implementing partners and the legal team.
• Manage UNEP/UNOPS contracts for the Branch, coordinating payments and expenditure reports and ensuring accurate recording.
• Support in organizing meetings/events, including technical support for virtual/hybrid meetings and participant registration.
• Manage travel requests for meeting participants and consultants, ensuring timely disbursement of allowances and proper expense reporting.
• Contribute to processing and filing all legal obligations, including expenditure, progress and final reports and audit statements; prepare payment requests.
• Undertake other administrative duties, including meeting organization and draft minute preparation.

Description du poste

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Administrative and Financial Support Assistant

Job Opening

Job Opening ID: 285082

Job Network : -

Job Family : Administration

Category and Level : Affiliate Personnel - Consultants/Individual Contractors , CON

Recruitment Type : Individual Contractor

Job Opening Job Opening ID: 285082 Job Network : - Job Family : Administration Category and Level : Affiliate Personnel - Consultants/Individual Contractors , CON
Recruitment Type : Individual Contractor Duty Station : PARIS
Department/Office : United Nations Environment Programme Date Posted : Sep 25, 2026
Deadline : Oct 1, 2026

Under the guidance and supervision of the Administrative Officer, the IC will: a) Assist the Project Manager in the preparation and tracking of donor agreements and legal agreements, working in conjunction with implementing partners and the legal team to ensure compliance with UN rules and regulations. This includes reviewing and rectifying legal instruments before submission for FMO approval, requesting reference numbers, iNeed requests for BP numbers, and banking details, etc. b) Manage UNEP/UNOPS contracts for the Branch, encompassing coordinating payments to UNEP/UNOPS and overseeing the receipt and expenditure reports from UNEP/UNOPS, ensuring that all expenditure reports are accurately recorded, and advances are cleared. c) Support in organizing meetings/events, including providing technical support for virtual/hybrid meetings as needed. The IC will also support logistics for meetings and other events, liaising with security and registering participants if needed. d) Manage travel requests for meeting participants and consultants, which involves preparing travel approval requests, ensuring the timely disbursement of all entitled allowances, and ensuring the prompt recording of travel expense reports. This also encompasses overseeing the procurement process for DSA cash cards. e) Contribute to the proper processing and filing of all legal obligations, such as expenditure, progress, final reports, and audit statements. Additionally, the IC will prepare payment requests for further administrative processes. f) Undertake any other necessary administrative duties, including meeting organization and draft minute preparation.