Admin Associate

CBRE, Inc.; Friauville; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

CBRE, Inc. is seeking an Administrative Associate to provide business operations support across multiple departments. You will type, format, and produce documents, manage records, and handle scheduling and travel arrangements.

This role emphasizes data gathering and analysis to solve problems and improve team efficiency. You will support mass mailings, expense reporting, and mail logistics, helping preserve smooth office operations.

Qualifications

• High School Diploma or GED with 3-4 years of related experience.
• Strong ability to simplify complex content clearly.
• In-depth knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills and attention to detail.

Responsibilities

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Maintain record-keeping and filing systems.
• Manage calendar and contact database, schedule appointments, complete travel, or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Complete expense reports and reconciliation of receipts for a designated work group.
• Oversee opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.
• Evaluate and communicate unusual and/or complex content in a concise and logical way.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

Skills

Communication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

About the Role:

As a CBRE Administrative Associate, you will provide business operations administrative support to multiple departments or managers.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
• Maintain record-keeping and filing systems.
• Manage calendar and contact database, schedule appointments, complete travel, or conference arrangements, and may arrange meetings and conferences for an assigned work group.
• Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
• Complete expense reports and reconciliation of receipts for a designated work group.
• Oversee opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.
• Evaluate and communicate unusual and/or complex content in a concise and logical way.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Advanced organizational skills with an inquisitive mindset.