Strategic Records & Document Control Specialist

Anglo American; Sodankylä; On-site; EUR 48,000 - 68,000; Full time

Job summary

Anglo American Sakatti Mining Oy is seeking a Records Management Specialist to support day-to-day document control activities for the Sakatti project in Finnish Lapland, near Sodankylä. You will ensure compliance with corporate standards and manage procedures for document control across systems such as Aconex, with emphasis on accuracy, metadata integrity, and timely workflows.

You will collaborate with project, technical, and support teams, develop and maintain procedures, and contribute to

Qualifications

• Extensive practical experience in records management within a project context.
• Recognised as a subject matter expert in integrated document and records management practices.
• Proven proficiency with common DMS tools (Aconex primary).

Responsibilities

• Follow standard Document Management Procedure aligned with guidelines.
• Maintain and improve records management procedures and guidelines.
• Submit monthly reporting consolidating data from RM system.
• Provide administrative support to PM function as needed.
• Demonstrate leadership in Safety, Health, and Environmental performance.
• Maintain document registers across the project.
• Execute document control activities per procedures and project requirements.
• Upload/review/classify/distribute/archive project docs in Aconex.
• Ensure document accuracy, version control, and metadata integrity.
• Monitor workflows for timely reviews and approvals.
• Support project teams with guidance on document control processes.
• Perform quality checks on numbering/naming conventions and lifecycle rules.
• Maintain registers and reports on document status.
• Coordinate with stakeholders to resolve issues.
• Support audits and compliance reviews.

Skills

Records management

Document control

SHE leadership

Process improvement

Change management

Tools

Aconex

SharePoint

M-Files

OpenText

Trimble/Tekla docs

Job description

Anglo American Sakatti Mining Oy is seeking a Records Management Specialist to support day-to-day document control activities for the Sakatti project in Finnish Lapland, near Sodankylä. You will ensure compliance with corporate standards and manage procedures for document control across systems such as Aconex, with emphasis on accuracy, metadata integrity, and timely workflows.

You will collaborate with project, technical, and support teams, develop and maintain procedures, and contribute to