Service Coordinator - Finland

Trane Technologies; Finland; On-site; EUR 42,000 - 56,000; Full time

Job summary

Trane Technologies in Finland seeks a Service Coordinator to lead and support a team of service technicians. You will plan workloads, coordinate daily activities, and ensure smooth communication with customers and technicians while helping achieve operational goals.

Key duties include scheduling service jobs, supervising safety, reviewing reports, and driving process improvements. You will collaborate with Sales and internal teams, manage procurement, and maintain accurate planning records.

Qualifications

• Minimum high school education (preferred University education).
• Minimum 3 years of experience coordinating work in service.
• Experience leading or supervising a small team is welcome.
• Customer orientation with strong relationship-building skills.
• Very good organizational skills and attention to detail.
• Ability to plan and set up priorities and work under pressure.
• Fluent Finnish and communicative English.

Responsibilities

• Plan and allocate workloads for Service Technicians, ensuring efficient use of resources and meeting productivity targets.
• Supervise technical and safety aspects of service work, ensuring timely, high‑quality completion.
• Review service reports, worksheets, and technical documentation for accuracy and completeness.
• Identify and implement process improvements to enhance productivity and service quality.
• Collaborate closely with Sales and other internal teams.
• Lead regular coordination meetings and provide updates on backlog, forecast, and priorities.
• Schedule service jobs, materials, subcontractors, and ensure timely completion of all interventions.
• Prepare work orders, dispatch technicians, and communicate with customers.
• Plan and track preventive maintenance activities according to contracts or operational needs.
• Manage customer orders and documentation in planning systems and Oracle.
• Oversee end‑to‑end procurement processes: issuing POs, ordering parts, receiving goods, and completing transactions.
• Maintain accurate databases and administrative records (orders, contracts, sold equipment, claims, invoices, etc.).
• Ensure all work follows safety rules, perform site safety follow-ups, and elevate issues when needed.
• Support customer satisfaction by addressing concerns and coordinating responses.
• Handle warranty claim collection and reporting.
• Log service activities, technical data, and required documentation in tracking systems.
• Monitor worksheets, quotations, orders, and equipment deliveries; prepare monthly invoicing packages for Service, Parts, and Equipment.
• Perform quarterly stock checks with the Spare Parts team and reconcile with Oracle.

Skills

Coordination of work

Team leadership

Customer orientation

Organizational skills

MS Office

English

Finnish language

Education

High school diploma

Tools

Oracle

MS Office

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world\'s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what\'s possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go.

Where Is The Work

On‑Site (5 days)

What’s In It For You

Service Coordinator will lead and support a team of Service Technicians within assigned jobs across Finland. Plan and coordinate daily activities, ensure smooth communication between customers and technicians, and support in achieving operational goals. Provide administrative support to service operations, maintain strong team cooperation, and ensure consistent service quality and customer satisfaction.

What You Will Do

• Plan and allocate workloads for Service Technicians, ensuring efficient use of resources and meeting productivity targets.
• Supervise technical and safety aspects of service work, ensuring timely, high‑quality completion.
• Review service reports, worksheets, and technical documentation for accuracy and completeness.
• Identify and implement process improvements to enhance productivity and service quality.
• Collaborate closely with Sales and other internal teams.
• Lead regular coordination meetings and provide updates on backlog, forecast, and priorities.
• Schedule service jobs, materials, subcontractors, and ensure timely completion of all interventions.
• Prepare work orders, dispatch technicians, and communicate with customers.
• Plan and track preventive maintenance activities according to contracts or operational needs.
• Manage customer orders and documentation in planning systems and Oracle.
• Oversee end‑to‑end procurement processes: issuing POs, ordering parts, receiving goods, and completing transactions.
• Maintain accurate databases and administrative records (orders, contracts, sold equipment, claims, invoices, etc.).
• Ensure all work follows safety rules, perform site safety follow-ups, and elevate issues when needed.
• Support customer satisfaction by addressing concerns and coordinating responses.
• Handle warranty claim collection and reporting.
• Log service activities, technical data, and required documentation in tracking systems.
• Monitor worksheets, quotations, orders, and equipment deliveries; prepare monthly invoicing packages for Service, Parts, and Equipment.
• Perform quarterly stock checks with the Spare Parts team and reconcile with Oracle.

What You Will Bring

• Minimum high school education (preferred University education)
• Minimum 3 years of experience in Coordination of work in service
• Experience in leading or supervising a small team welcome
• Customer orientation
• Ability to build long‑term relationship both with a customer and within the team
• Very good organizational skills and attention to details
• Ability to plan and set up priorities
• Assertiveness and courage to speak up
• Proactiveness and ability to take initiative
• Ability to work under pressure
• High computer literacy (ability to work in different systems and programs and good knowledge of MS Office)
• English knowledge – communicative level and fluent Finnish

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.