Purchasing Coordinator

KONE; Hyvinkää; On-site; EUR 45,000 - 60,000; Full time

Job summary

KONE in Hyvinkää, Finland, is seeking a Purchasing Coordinator to join the Global Spares Supply unit. You will manage stock material purchase orders, ensure data quality, and secure timely delivery to distribution centers and field locations.

This fixed-term role runs through 2027 and involves close collaboration with cross-functional teams, PO monitoring in SAP, resolving deviations, and contributing to process improvements while upholding KONE policies and safety standards.

Qualifications

• Proven experience in supply chain processes.
• Proficiency in SAP MM Module.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Power BI), Salesforce and PDM.
• Fluent in English.
• Bachelor’s or Master’s degree in Supply Chain or related field.

Responsibilities

• Monitor purchase requisitions and create purchase orders (PO) with preferred or approved suppliers.
• Generate manual POs based on requests received from cross-functional teams, ensuring proper approvals are in place.
• Oversee the monitoring of purchase orders and confirm order statuses with suppliers. Resolve any deviations or discrepancies.
• Update order confirmation data in SAP.
• Handle IDOC errors related to integrated supplier order confirmations.
• Follow up with suppliers to ensure timely material delivery to DCs, FLs, or other designated locations.
• Assist suppliers with transportation arrangements as needed.
• Manage incoming emails from suppliers, stakeholders, and cross-functional teams in the shared mailbox.
• Collect and inform the planning team of suppliers’ holiday schedules for better planning.
• Coordinate with the planning team to send forecasts to suppliers.
• Maintain up-to-date supplier contact information in the system.
• Monitor and address exceptions and follow up on daily issues.
• Actively participate in process improvement initiatives.
• Ensure compliance with KONE policies and procedures, particularly the PO policy.
• Adhere to quality, safety, and environmental standards.

Skills

SAP MM

MS Office (Word, PowerPoint, Excel, BI

Salesforce

PDM

Fluent English

Education

Bachelor’s or Master’s in Supply Chain or related field

Tools

Power BI

PDM

Job description

We are looking for a Purchasing Coordinator to join our Purchase Order Management team within the Global Spares Supply unit. The role ensures efficient execution of stock material purchase orders, good data quality, and timely material and service supply.

This is a fixed-term position, starting as soon as possible and continuing until the end of 2027.

Key Responsibilities

• Monitor purchase requisitions and create purchase orders (PO) with preferred or approved suppliers.
• Generate manual POs based on requests received from cross-functional teams, ensuring proper approvals are in place.
• Oversee the monitoring of purchase orders and confirm order statuses with suppliers. Resolve any deviations or discrepancies.
• Update order confirmation data in SAP.
• Handle IDOC errors related to integrated supplier order confirmations.
• Follow up with suppliers to ensure timely material delivery to DCs, FLs, or other designated locations.
• Assist suppliers with transportation arrangements as needed.
• Manage incoming emails from suppliers, stakeholders, and cross-functional teams in the shared mailbox.
• Collect and inform the planning team of suppliers’ holiday schedules for better planning.
• Coordinate with the planning team to send forecasts to suppliers.
• Maintain up-to-date supplier contact information in the system.
• Monitor and address exceptions and follow up on daily issues.
• Actively participate in process improvement initiatives.
• Ensure compliance with KONE policies and procedures, particularly the PO policy.
• Adhere to quality, safety, and environmental standards.

Requirements for the candidates

• Proven experience in supply chain processes
• Proficiency in SAP MM Module
• Proficiency in Microsoft Office (Word, Advanced Excel, PowerPoint, Power BI), Salesforce and PDM
• Fluent in English
• Bachelor’s or Master’s degree (preferably in Supply Chain or related field).

You will succeed in this role, if you have

• Attention to detail and adherence to guidelines
• Strong problem-solving and analytical skills
• Cross-cultural awareness and flexibility
• Integrity and professionalism.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life. Read more on https://kone.com/global/en/careers.html