Project Management Office Manager

UPM; Helsingin seutukunta; Vor Ort; EUR 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Meaningful work

Supportive culture

Career development

Sustainability focus

Zusammenfassung

UPM is seeking a Project Management Office Manager in Helsinki or Lappeenranta, Finland. You will lead cross-functional, end-to-end strategic projects across bio-based businesses, coordinating with commercial, technical and leadership teams, setting agendas, and driving decisions to completion.

You will report to the Director Commercial Development, manage the PMO operating rhythm, and maintain project templates, dashboards, and documentation to ensure consistent reporting and delivery

Qualifikationen

• Proven experience delivering complex, cross-functional projects in a commercial or industrial B2B setting.
• Strong governance, meeting facilitation, and reporting rhythms for leadership updates.
• Experience managing budgets, timelines and cross-functional stakeholders.

Aufgaben

• Lead delivery of key strategic projects end-to-end with timelines and milestones.
• Hold stakeholders accountable for deliverables and follow-up.
• Run project meetings with clear agendas and action items, ensuring timely completion.
• Maintain and improve project templates, trackers, and documentation across the portfolio.
• Coordinate critical meetings and ensure alignment between commercial, technical and leadership teams.
• Report project status to senior leadership with concise dashboards and summaries.
• Identify, manage and mitigate risks, issues and dependencies delaying delivery.
• Manage budgets and resources, tracking spend vs. plan and flag variances.
• Continuously improve PM processes and standardize approaches across the team.

Kenntnisse

Project management

Stakeholder management

Governance

Meeting facilitation

Communication

Budget management

MS Project

Smartsheet

Excel/PowerPoint

Reporting

Ausbildung

Degree or equivalent experience

PMP/PRINCE2 (adv)

Tools

MS Project

Smartsheet

Excel

PowerPoint

Salesforce (adv)

Jobbeschreibung

We are now looking for a Project Management Office Manager. The position is located in Helsinki or Lappeenranta, Finland.

Greetings from your future manager

\"Do you love bringing order to complexity and helping people deliver their best work? I’m looking for a Senior Project Manager to be a key partner to our commercial team, keeping projects on track, running the meetings that bring us together, and helping us follow through on our commitments. You’ll work across our biofuels, biochemicals and bio-based materials businesses, surrounded by a warm, driven team who like to get things done and have a laugh along the way. If that sounds like you, I’d genuinely love to hear from you.\" - Ashwin Satish Kumar, Director Commercial Development

What you will do

• Lead delivery of key strategic projects end-to-end by setting timelines, tracking milestones, ensuring deadlines are met, and escalating risks early when needed
• Hold stakeholders accountable for deliverables and commitments, ensuring clear ownership and timely follow-up across teams
• Run project meetings effectively by setting agendas, facilitating discussion, capturing decisions and action items, and driving them to completion
• Maintain and improve project templates, trackers, and documentation so reporting stays consistent and up to date across the portfolio
• Manage the commercial management team's operating rhythm, coordinating critical meetings including agenda-setting, minute-taking, and systematic follow-up on actions
• Serve as the central point of coordination between commercial, technical, and leadership functions, ensuring alignment and clear communication
• Report on project status to senior leadership, produce concise dashboards and summaries covering progress, budget, risks, and dependencies
• Identify and manage risks, issues, and dependencies and driving mitigation before they impact delivery
• Manage project budgets and resources, tracking spend against plan and flagging variances early
• Continuously improve project management processes and ways of working, embedding best practices and standardizing approaches across the team

Who you are

• You have strong experience in project management (typically 7+ years) delivering complex, cross-functional projects, ideally in a commercial or industrial B2B environment
• You have proven experience managing senior-level stakeholders and can influence, challenge, and hold colleagues accountable with credibility and diplomacy
• You have a strong track record running project governance, including meeting facilitation, action tracking, and reporting rhythms that keep delivery on course
• You have strong communication and organizational skills, with the ability to turn complex information into clear, actionable updates for leadership
• You have strong commercial acumen and confidence working with budgets, pipeline data, and the priorities of a commercial function
• You are proficient with project management and reporting tools (e.g. MS Project, Smartsheet, Excel/PowerPoint; Salesforce is considered an advantage)
• You have a degree-level education or equivalent professional experience
• Project management certification (PMP, PRINCE2, or equivalent) is considered an advantage

This is what we offer to you

• A meaningful job: We have an inspiring purpose \"We renew the everyday for a future beyond fossils\”. Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working.

Additional information about the position

The position holder will report toDirector Commercial Development.

For further information about the role, please contact Ashwin Satish Kumar, Director Commercial Development, at email [e-mail].

Country-specific information

A security background check may be performed for those selected to UPM positions, in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014.

UPM

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.

UPM – we renew the everyday

Read more: upm.com

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