Project Lead

GagaMuller Group; Helsinki; On-site; EUR 90,000 - 130,000; Full time

Job summary

GagaMuller Group is seeking a Project Lead to act as the Client’s senior on-the-ground representative for the delivery of a large-scale data centre project. The role provides overall leadership, coordination, and assurance across all technical, commercial, and delivery workstreams, ensuring alignment with scope, cost, programme, quality, and operational readiness.

The Lead Owner Representative will head a multidisciplinary team and act as the primary interface between the Client and delivery

Qualifications

• Previous experience in Schedule Management.
• Experience dealing with relevant issues.
• Knowledge of Health & Safety.

Responsibilities

• Take overall responsibility for the delivery of the data centre project on behalf of the Client, ensuring alignment with scope, budget and programme.
• Provide strategic oversight across CSA, MEP, and Commercial workstreams to ensure an integrated and coordinated delivery approach.
• Lead a multidisciplinary Owner’s Representative team and act as the primary interface between the Client and delivery organisations.
• Maintain governance, risk management and reporting with clear actions and executive updates to ensure project success.

Skills

Schedule Management

Health & Safety

Stakeholder management

Job description

We are seeking a Project Lead to act as the Client’s senior on-the-ground representative for the delivery of a large-scale data centre project.

This role provides overall leadership, coordination, and assurance across all technical, commercial, and delivery work-streams. Operating at a senior level, the Project Lead will ensure that the project is delivered in line with the Client’s objectives for scope, cost, programme, quality, and operational readiness.

The role may be fulfilled by an individual from either a Project Management or Quantity Surveying / Commercial background, with strong experience in complex, mission-critical projects. The Lead Owner Representative will lead a multidisciplinary Owner’s Representative team and act as the primary interface between the Client and the delivery organisations.

Responsibilities

1. Scope & Delivery Management

• Take overall responsibility for the delivery of the data centre project on behalf of the Client, ensuring alignment with agreed objectives, scope, budget, and programme.
• Provide strategic oversight across CSA, MEP, and Commercial workstreams to ensure an integrated and coordinated delivery approach.
• Oversee design, procurement, construction, commissioning, and handover activities, ensuring delivery is compliant with contractual requirements and industry best practice.
• Drive project progress through proactive identification of risks, constraints, and opportunities, ensuring timely mitigation and corrective action.
• Maintain a comprehensive understanding of the project scope and interfaces, ensuring seamless integration across all disciplines.
• Review and validate contractor and vendor programmes and their associated Basis of Schedule documentation for realism, achievability, and contractual compliance.

2. Stakeholder Coordination

• Act as the primary senior interface between the Client and the project delivery teams, ensuring clear communication, alignment, and decision-making.
• Chair key project governance and progress meetings with contractors, designers, consultants, and Client representatives.
• Coordinate closely with Project Management, Construction Management, Cost Management, and Schedule Management teams to ensure consistent messaging and reporting to the Client.
• Foster a collaborative, solutions-focused environment across all stakeholders while maintaining clear accountability.

3. Risk & Compliance Management

• Maintain oversight of project risks across technical, programme, and commercial areas, ensuring risks are identified early and actively managed.
• Ensure contractor and consultant compliance with contractual obligations, statutory requirements, health & safety standards, and Client-specific policies.
• Maintain strong commercial awareness of contracts, proactively identifying potential claims, variations, and cost impacts before escalation.
• Ensure change control processes are rigorously applied and that Client risk exposure is minimised. Provide clear, accurate, and timely reporting to the Client and senior leadership on project status, risks, programme performance, and financial position.

4. Reporting & Documentation

• Ensure reporting outputs across cost, schedule, and delivery are aligned, data-driven, and suitable for executive decision-making.
• Review and approve key project documentation, ensuring governance, traceability, and compliance with agreed procedures.
• Escalate critical issues with clear impact assessments and recommended actions.
• Lead and manage a multidisciplinary team of Owner Representatives across CSA, MEP, and Commercial functions.
• Provide mentoring and leadership to the project team, promoting continuous improvement, capability development, and knowledge sharing.
• Ensure clarity of roles, responsibilities, and interfaces within the Owner’s Representative team.
• Drive alignment between technical, commercial, and operational objectives to support successful project outcomes and long-term asset performance.

In Country Requirements

• On-Site Requirement: Candidates are required to be on-site full-time; however, they are not expected to reside in the country full-time.

Qualifications

• Previous experience in Schedule Management
• Experience dealing with relevant issues
• Knowledge of Health & Safety

What Experience We Are Looking For

• Minimum 12+ years’ experience in project delivery, ideally within mission-critical projects.
• Proven experience operating in a senior Owner’s Representative, Project Director, or Client-Side leadership role.
• Strong understanding of both technical and commercial drivers of project delivery.
• Experience managing multidisciplinary teams and interfacing with senior client stakeholders.
• Ability to provide clear leadership, structured governance, and calm decision-making in complex delivery environments.
• A proactive, analytical, and solutions-focused mindset, with the ability to anticipate issues and protect the Client’s interests.