Office Manager / Doc Controller

V7 Recruitment Ltd; Oulu; On-site; EUR 59,000 - 81,000; Full time

Benefits offered by this job

Paid rotation

Long-term programme exposure

Job summary

V7 Recruitment Ltd is working exclusively with a leading Project Management Consultancy on one of the largest data centre developments in Europe, a 1GW greenfield project in Northern Finland. We are seeking an experienced Office Manager to join the site-based team and support the day-to-day running of the project office.

This is a major, long-term opportunity with the programme expected to run for 7+ years.

Qualifications

• Proven experience as an Office Manager or Project Administrator in large-scale construction.
• Must have the right to work in the EU.
• Strong organisational and document control skills.

Responsibilities

• Manage the day-to-day running of the site/project office.
• Support the project management and site team with administration.
• Maintain project documentation and records.
• Coordinate incoming and outgoing documentation.
• Support document control processes and information distribution.
• Maintain registers, trackers and project records.
• Coordinate meetings, minutes and actions as required.
• Assist with project reporting and general administration.
• Ensure the office remains organised and efficient.
• Provide general support to project leadership on site.

Skills

Office management

Documentation & records

Organisational skills

Stakeholder communication

Tools

Document control systems

Job description

Location: Northern Finland

Contract: 24-month rolling contract

Start Date: Flexible for the right candidate

Right to Work: EU candidates only

V7 Recruitment are currently working exclusively with a leading Project Management Consultancy on one of the largest data centre developments in Europe — a major 1GW greenfield data centre project in Northern Finland.

Due to the scale and long-term nature of the programme, we are looking for an experienced Office Manager to join the site-based team and support the day-to-day running of the project office.

This is a major long-term development, with the overall programme expected to run for 7+ years, making this a great opportunity for someone looking for stability while gaining valuable experience within the hyperscale data centre sector.

The Role

You will be based on site and play an important role in supporting the PMC team and working closely with the developer/client, ensuring the project office operates efficiently and that key documentation and administration are kept organised and up to date.

The ideal candidate will have a strong background in large-scale construction, ideally with experience in a project office or document control environment.

Key Responsibilities

• Managing the day-to-day running of the site/project office
• Supporting the project management and wider site team with administration
• Maintaining project documentation and records
• Coordinating incoming and outgoing documentation
• Supporting document control processes and ensuring information is correctly recorded and distributed
• Maintaining registers, trackers and project records
• Coordinating meetings, minutes and actions where required
• Supporting communication between the PMC, developer, contractors and wider project team
• Assisting with project reporting and general administration
• Ensuring the office remains organised and operates efficiently
• Providing general support to the project leadership team as required

About You

• Proven experience as an Office Manager, Project Administrator, Document Controller or similar within large-scale construction
• Large-scale construction experience is essential
• Previous experience working on major infrastructure, data centre, industrial or similar projects would be highly advantageous
• Strong organisational and administrative skills
• Comfortable working in a busy, site-based environment
• Good attention to detail and ability to manage multiple priorities
• Confident communicating with senior project teams, contractors and clients
• Experience with document control systems/processes is highly desirable
• Professional and confident when dealing with client/developer representatives
• Must have the right to work in the EU

Why Consider the Role?

This is a long-term opportunity on one of the largest data centre builds in Europe, with the overall programme expected to run for more than seven years.

You will be joining the project from the PMC side and working closely with the developer, giving you genuine exposure to a client-facing environment and the opportunity to build experience within the hyperscale data centre sector.

The initial contract will be 24 months rolling, with a long-term pipeline behind it. A paid rotation is also available, making this a practical option for candidates working on a rotational basis.

Day rate is dependent on experience and open to discussion.

If you have strong large-scale construction experience and are interested in moving into a long-term, client-facing data centre project, we'd be keen to hear from you.