Nordic Site Administrator & Project Support

Hitachi; Vaasa; On-site; EUR 38,000 - 52,000; Full time

Job summary

Hitachi Energy Finland Oy in Vaasa invites a proactive Site Administrator to join the Nordic Grid Integration team. The role supports Site Managers, Civil and Electrical Engineering teams across Finland, Sweden and Denmark, coordinating administrative tasks, onboarding, reporting and travel arrangements.

Based in Finland (preferably Vaasa, Helsinki or Tampere) or other Nordic locations, you will travel 1–3 days per week to project sites, maintain documentation, calendar and SharePoint content,

Qualifications

• Relevant qualification in business, project or office administration.
• Experience in project/construction site or technical office environment preferred.
• Strong MS Office skills.
• Excellent organization and ability to manage multiple priorities.
• Experience in meeting coordination, reporting and document management.
• Proactive, service-oriented approach with independent work style and teamwork.
• Fluent in local language and strong English.
• Willingness to travel within Nordic countries as project needs indicate.

Responsibilities

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Support document management by maintaining administrative files and aiding teams in locating information.
• Assist with preparing documentation and evidence for internal and external audits.
• Coordinate travel, accommodation, local transportation and office services.
• Maintain lessons learned records and support project closeout activities.
• Collaborate with Site Managers, project teams and stakeholders across the Nordic organization.

Skills

MS Office

Organizational skills

Communication

SharePoint

Education

Business/Project/Office Administration qualification

Tools

SharePoint

Job description

Hitachi Energy Finland Oy in Vaasa invites a proactive Site Administrator to join the Nordic Grid Integration team. The role supports Site Managers, Civil and Electrical Engineering teams across Finland, Sweden and Denmark, coordinating administrative tasks, onboarding, reporting and travel arrangements.

Based in Finland (preferably Vaasa, Helsinki or Tampere) or other Nordic locations, you will travel 1–3 days per week to project sites, maintain documentation, calendar and SharePoint content,