Nordic Site Admin for Energy Projects

Hitachi Automotive Systems Americas, Inc.; Vaasa; On-site; EUR 42,000 - 54,000; Full time

Job summary

Hitachi Energy Finland Oy is seeking a Site Administrator to support substation projects across the Nordics. The role can be based in Vaasa, Helsinki or Tampere in Finland, with travel 1–3 days per week to Finland/Sweden/Denmark.

You will support Site Managers, civil and electrical teams, coordinating admin tasks and documentation. Ideal candidates will have office administration experience, strong MS Office skills, and the ability to manage multiple priorities while collaborating with diverse

Qualifications

• Strong MS Office skills.
• Fluent written and spoken skills in local language.
• Proactive and service-oriented approach with the ability to work independently.
• Experience in meeting coordination, reporting and document management.

Responsibilities

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance/records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Assist with document management and audits preparation.
• Coordinate travel, accommodation, local transportation and office services.
• Maintain lessons learned records and support project closeout.
• Collaborate with Site Managers and project teams across the Nordic organization.

Skills

MS Office

English

Organizational skills

Communication

Education

Business/Project admin qualification

Job description

Hitachi Energy Finland Oy is seeking a Site Administrator to support substation projects across the Nordics. The role can be based in Vaasa, Helsinki or Tampere in Finland, with travel 1–3 days per week to Finland/Sweden/Denmark.

You will support Site Managers, civil and electrical teams, coordinating admin tasks and documentation. Ideal candidates will have office administration experience, strong MS Office skills, and the ability to manage multiple priorities while collaborating with diverse