Nordic Site Administrator: Project Coordination & Travel

Hitachi Energy Ltd.; Vaasa; Hybride; EUR 38 000 - 60 000; Plein temps

Résumé du poste

Hitachi Energy Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. The role involves coordinating day‑to‑day site administration, onboarding personnel, and maintaining documentation to keep project teams organized and efficient.

You will work with Site Managers, Civil and Electrical Engineering teams across multiple Nordic sites, travel 1–3 days per week, and contribute to high‑quality project delivery in an international environment.

Qualifications

• A relevant qualification in business, project or office administration, or equivalent experience.
• Previous experience in a project, construction site or technical office environment is advantageous.
• Strong organizational skills and ability to manage multiple priorities.
• Experience in meeting coordination, reporting and document management.
• Proactive, service‑oriented, and able to work independently with different teams.
• Fluent written and spoken English; local language skills preferred.
• Willingness and ability to travel within the Nordic region as project needs.

Responsabilités

• Coordinate day‑to‑day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Assist with document management and help project teams locate information.
• Prepare documentation and supporting evidence for audits.
• Arrange travel, accommodation, local transport and office services.
• Maintain lessons learned records and support closeout activities.
• Collaborate with Site Managers, project teams and stakeholders across the Nordics.

Connaissances

Project administration

Office administration

Meeting coordination

Attention to detail

English proficiency

Travel willingness

Formation

Relevant qualification in business/office administration

Outils

SharePoint

Description du poste

Hitachi Energy Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. The role involves coordinating day‑to‑day site administration, onboarding personnel, and maintaining documentation to keep project teams organized and efficient.

You will work with Site Managers, Civil and Electrical Engineering teams across multiple Nordic sites, travel 1–3 days per week, and contribute to high‑quality project delivery in an international environment.