Nordic Site Administrator & Project Coordinator

Hitachi, Ltd.; Vaasa; Hybride; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Hitachi, Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. based in Finland (Helsinki, Tampere or Vaasa), Sweden (Västerås, Ludvika or Stockholm) or Denmark (Middelfart or Ballerup). Some travel to project sites is expected 1-3 days per week.

You will assist Site Managers and engineering teams with onboarding, reporting, documentation and day-to-day site admin to keep projects organized and on track in a dynamic international environment.

Qualifications

• A relevant qualification in business, project or office administration or equivalent experience.
• Experience in a project, construction site or technical office environment is advantageous.
• Strong MS Office skills and ability to manage multiple priorities.

Responsabilités

• Coordinate day-to-day site administration, including registers, calendars, contact information and SharePoint content.
• Support onboarding and induction of site personnel and maintain attendance records.
• Coordinate and consolidate reporting inputs from Engineering, HSE, Quality and Project Controls.
• Support effective document management by maintaining administrative files and locating information.
• Assist with preparation of documentation and evidence for audits.
• Coordinate travel, accommodation, local transportation and office services.
• Maintain lessons learned records and assist during project closeout.
• Collaborate with Site Managers, project teams and stakeholders across the Nordic region.

Connaissances

MS Office

Organizational skills

Meeting coordination

Reporting

Document management

Independent work

English proficiency

Finnish language

Formation

Business/Project/Office administration qualification

Outils

SharePoint

Description du poste

Hitachi, Ltd. is seeking a Site Administrator to support substation projects across Finland, Sweden and Denmark. based in Finland (Helsinki, Tampere or Vaasa), Sweden (Västerås, Ludvika or Stockholm) or Denmark (Middelfart or Ballerup). Some travel to project sites is expected 1-3 days per week.

You will assist Site Managers and engineering teams with onboarding, reporting, documentation and day-to-day site admin to keep projects organized and on track in a dynamic international environment.