Manager, PMO

UPM Raflatac; Helsinki; On-site; EUR 70,000 - 110,000; Full time

Job summary

UPM is seeking a Project Management Office Manager to lead end-to-end delivery of strategic projects across commercial, technical and leadership functions in Helsinki or other Finnish locations and Germany.

You will set agendas, manage risks and budgets, drive governance, reporting, and continuous improvement of PM processes, while coordinating with senior stakeholders and ensuring timely decisions.

Qualifications

• Minimum 7+ years in project management delivering complex cross-functional programs.
• Proven track record managing senior stakeholders with credibility and diplomacy.
• Experience with governance, meeting facilitation, action tracking and reporting rhythms.
• Strong communication and organizational skills with ability to present updates to leadership.

Responsibilities

• Lead delivery of key strategic projects end-to-end with timelines and milestones.
• Hold stakeholders accountable for deliverables and follow-ups across teams.
• Run project governance meetings, set agendas and capture decisions.
• Maintain PM templates, trackers and documentation for consistent reporting.
• Coordinate operating rhythm of the commercial management team and critical meetings.

Skills

Project management

Stakeholder management

Governance

Communication

Budgeting

PM tools

Education

Degree-level education

PM certification (PMP/PRINCE2) advantageous

Tools

MS Project

Smartsheet

Excel

PowerPoint

Salesforce

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values - trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for a Project Management Office Manager (m/f/d). The position is located in Helsinki or Lappeenranta, Finland or Leuna, Germany.

What you will do

• Lead delivery of key strategic projects end-to-end by setting timelines, tracking milestones, ensuring deadlines are met, and escalating risks early when needed
• Hold stakeholders accountable for deliverables and commitments, ensuring clear ownership and timely follow-up across teams
• Run project meetings effectively by setting agendas, facilitating discussion, capturing decisions and action items, and driving them to completion
• Maintain and improve project templates, trackers, and documentation so reporting stays consistent and up to date across the portfolio
• Manage the commercial management team's operating rhythm, coordinating critical meetings including agenda-setting, minute-taking, and systematic follow-up on actions
• Serve as the central point of coordination between commercial, technical, and leadership functions, ensuring alignment and clear communication
• Report on project status to senior leadership, produce concise dashboards and summaries covering progress, budget, risks, and dependencies
• Identify and manage risks, issues, and dependencies and driving mitigation before they impact delivery
• Manage project budgets and resources, tracking spend against plan and flagging variances early
• Continuously improve project management processes and ways of working, embedding best practices and standardizing approaches across the team

Who you are

• You have strong experience in project management (typically 7+ years) delivering complex, cross-functional projects, ideally in a commercial or industrial B2B environment
• You have proven experience managing senior-level stakeholders and can influence, challenge, and hold colleagues accountable with credibility and diplomacy
• You have a strong track record running project governance, including meeting facilitation, action tracking, and reporting rhythms that keep delivery on course
• You have strong communication and organizational skills, with the ability to turn complex information into clear, actionable updates for leadership
• You have strong commercial acumen and confidence working with budgets, pipeline data, and the priorities of a commercial function
• You are proficient with project management and reporting tools (e.g. MS Project, Smartsheet, Excel/PowerPoint; Salesforce is considered an advantage)
• You have a degree-level education or equivalent professional experience
• Project management certification (PMP, PRINCE2, or equivalent) is considered an advantage

This is what we offer to you

• A meaningful job: We have an inspiring purpose "We renew the everyday for a future beyond fossils". Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working .

Additional information about the position

The position holder will report to Director Commercial Development.

For further information about the role, please contact Ashwin Satish Kumar, Director Commercial Development, at email [e-mail] .

Country-specific information

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company rec