Executive Support & Office Operations Lead

Oy Medix Biochemica Ab; Espoo; On-site; EUR 42,000 - 56,000; Full time

Job summary

Medix Biochemica is seeking a Senior Admin Assistant to act as an office cornerstone at our Espoo headquarters. You will support the Leadership Team, manage calendars and travel, coordinate board-related activities, handle events and internal communications, and assist with HR processes and contract coordination.

The role emphasizes on-site office management, mail, travel support, and cross-functional collaboration across geographies.

Qualifications

• Bachelor’s degree or equivalent in a relevant field.
• Several years of senior administrative support experience in an international setting.
• Ability to manage complex calendars, travel, meetings and events with accuracy.

Responsibilities

• Provide executive and Leadership Team support, calendar and travel coordination for CEO and leaders.
• Coordinate Board meeting logistics and materials.
• Plan company events and town halls; manage intranet and documentation systems.

Skills

Calendar management

Travel arrangements

Executive support

Office management

English and Finnish

MS 365

Documentation

Education

Bachelor’s degree in business administration/related

Tools

Outlook

Teams

OneDrive

Word

Excel

PowerPoint

Job description

Medix Biochemica is seeking a Senior Admin Assistant to act as an office cornerstone at our Espoo headquarters. You will support the Leadership Team, manage calendars and travel, coordinate board-related activities, handle events and internal communications, and assist with HR processes and contract coordination.

The role emphasizes on-site office management, mail, travel support, and cross-functional collaboration across geographies.