Executive Assistant to the CTO

IQM Finland Oy; Espoo; Hybrid; EUR 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

IQM Finland Oy is seeking an Executive Assistant to support our Technology leadership, especially the CTO, in Espoo or Munich. The role combines calendar management, travel planning, event coordination, and admin duties in a fast-paced, international setting.

A hybrid arrangement (about 50% at the office, 50% remote) and quarterly travel are expected. You will partner with senior leaders, enable collaboration across teams and partners worldwide, and help manage materials for technical

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.

Responsibilities

• Manage CTO’s calendar across multiple time zones and coordinate internal/external meetings.

Skills

Executive support

Calendar management

Travel coordination

Event planning

English fluency

Cross-cultural collaboration

Tools

Microsoft 365

Teams

Zoom

Slack

DocuSign

Acubiz

Job description

At IQM, we build world-leading quantum computers for the well-being of humankind. We design systems to tackle computational challenges beyond the practical limits of classical machines. Our work sits at the edge of science and engineering. It's complex, demanding, and deeply collaborative. We turn deep research into reliable, full-stack systems that drive discoveries in fields like medicine, energy, and technology, reshaping how the world computes.

Join the team that gives quantum a heartbeat.

The work

We are looking for a reliable and highly organised Executive Assistant to support IQM’s Technology leadership team, especially CTO, in a fast-paced, international environment. In this role, you will handle complex scheduling, travel arrangements, event organizing and communication tasks while ensuring daily operations run smoothly behind the scenes.

You will act as a trusted partner to senior executives and play a key role in ensuring effective collaboration across teams, partners, and stakeholders worldwide. Your main location can be either Espoo, Finland or Munich, Germany.

This role includes a hybrid working model (approx. 50% at the office, 50% remote if wanted) and travelling expectation is approximately once a quarter.

What you’ll actually do

• Calendar & Scheduling: Manage multi-timezone calendars, coordinate meetings with internal and external stakeholders, and handle scheduling conflicts independently.
• Travel, Events & Visits: Plan and manage international travel (flights, hotels, visas), support event management (up to 100+ participants), planning, and logistics for conferences, consortiums, and visits. Support executive participation in external events and help organize visits and meetings at IQM’s premises.
• Admin & Operations: Organize meetings and workshops, prepare agendas and follow-up notes, maintain shared folders, support contract handling, expense reporting, and confidential initiatives. Manage preparation for technical conferences, including overseeing the process for review and approval of materials.
• Tools & Processes: Use AI and tools like Microsoft 365, Teams, Zoom, Jira, DocuSign, and Acubiz; help improve the internal admin processes as the company scales.

What we’re looking for

• Approx. 3+ years of experience in a similar Executive Assistant position
• Experience from technology companies, preferably in a global and growing environment
• Experience in calendar management, scheduling and meeting agenda management
• Experience in travel arrangements and large-scale events
• Ability to adapt into dynamic and fast phased environment, make swift decisions and change focus when needed
• Familiarity with how to use software tools (e.g. Zoom, Teams, Slack, Microsoft Office tools)
• Fluent English language skills, Finnish or German are seen as a benefit

Why IQM?

• Full-stack quantum computing: From quantum hardware to software layers and beyond,
• High-performance playground: We aim high, and we know sustainable performance only works when life outside work does too—hybrid setups, flexible hours.
• Never the smartest: You won’t always be the smartest person in the room. Neither will we. Expect to learn constantly - from each other and beyond with IQM’s Learning Hub, LinkedIn Learning, and a team-based L&D budget.
• Approachable leadership: Flat hierarchy, direct access. Feel free to approach any leaders. They're friendlier than they look!
• The sweet spot: Big enough to matter. Small enough to move fast. Growing between a startup and a corporation. We’re in the phase where top performers get noticed.
• Bigger than IQM: Our people build know-how for the entire quantum ecosystem. We publish papers, run hackathons, and help shape a market that’s still being defined.

The future of computing won’t build itself. You might be one of the few who do.

• Meet our people and learn more about IQM on our stories page.
• Explore our scientific publications.

600M€+ Total Funding | 400+ Team Members | 30+ Quantum Computers Built | 300+ Patents Filed | 10 Location Globally