Executive Assistant

ReOrbit; Helsinki; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Lunch vouchers

Occupational health care

Additional health insurance

Relocation support

Team events and activities

Job summary

ReOrbit is seeking an Executive Assistant to provide high-level administrative and organizational support to the CEO. The role requires proactive, discreet professionals who can thrive in a fast-paced, high-growth environment and coordinate across teams to keep operations running smoothly.

ReOrbit, headquartered in Helsinki, Finland, is pushing the boundaries of space data transfer with a software-first architecture and a dynamic, multicultural team.

Qualifications

• 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent written and verbal English communication; high discretion with confidential information.

Responsibilities

• Manage the CEO's calendar and prioritize meetings.
• Coordinate domestic and international travel and expenses.
• Prepare agendas, notes, and follow-up actions for meetings.
• Handle day-to-day correspondence and admin requests for the CEO.
• Assist with presentations and reports for the leadership team.
• Support logistics for board and leadership meetings and company events.

Skills

Executive Assistant experience

Organizational skills

English communication

Discretion and professionalism

Proactive problem solving

Time management

Tools

Office software

Job description

ReOrbit is looking for an Executive Assistant to join our team and provide high quality administrative and organizational support to the CEO.

As our Executive Assistant, you are highly organized, proactive, and discreet. You thrive in a fast-paced environment, enjoy juggling multiple priorities, and have exceptional attention to detail. You are an excellent communicator who can anticipate needs, coordinate across teams, and keep things running smoothly behind the scenes.

It's an exciting chance to join a dynamic start-up, with the opportunity to make a real impact, to reach our goal of pushing the boundaries of space data transfer.

Responsibilities

• Manage the CEO's calendar, scheduling meetings and ensuring effective prioritization of competing demands.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, itineraries, and expense reporting.
• Organize internal and external meetings, preparing agendas, taking meeting notes when required, and following up on action items.
• Handle day to day correspondence, emails, and administrative requests on behalf of the CEO where appropriate.
• Prepare presentations, documents, reports, and meeting materials using information provided by the CEO and leadership team.
• Coordinate logistics for board meetings, leadership meetings, customer visits, and company events.
• Support invoice administration, expense management, and other administrative processes.
• Act as a key point of contact between the leadership team and internal and external stakeholders, ensuring timely communication and professional representation.
• Maintain confidential information with the highest level of discretion and professionalism.
• Assist with document management, filing and maintaining organized records.
• Support ad hoc administrative tasks and projects as required.

Skills And Requirements

• 5+ years of experience as an Executive Assistant or in a similar administrative support role.
• Experience supporting senior executives in a fast paced environment.
• Outstanding organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and a proactive, solution-oriented mindset.
• High level of professionalism, discretion and integrity when handling confidential information.
• Proficiency with the modern collaboration tools.
• Flexible, adaptable and comfortable working in a dynamic, high-growth environment.
• Experience working in a technology, aerospace, or international company is an advantage.

What does ReOrbit do?

ReOrbit builds the foundation for the next generation of space applications by transforming satellites into truly intelligent, interconnected platforms, defined by software. Our satellite design philosophy revolves around the idea that satellites must network, communicate with each other and thus improve mission efficiency. How can this be achieved? Thanks to a flexible software-first architecture, where all these aspects are dealt with upfront in the mission concept, as integrated functionalities.

ReOrbit's top-notch team of software engineers and system architects develop in-house software, procure hardware from the best-in-class suppliers, and seamlessly integrate the components to create flexible and secure satellites. Today, we are a rapidly growing company building a very strong multidisciplinary team to support our activities. We are headquartered in Helsinki, Finland with a subsidiaries in Bristol, UK, Bariloche, Argentina and Bengaluru, India.

Working at ReOrbit

At ReOrbit, we are focused on building a strong team as we believe nothing can be accomplished without innovative, humble and curious minds working together on a common goal. We're all about fostering an inclusive, dynamic environment where equality and diversity are our strength.

We offer

• Challenging but rewarding environment - you will thrive if you are always reflecting on how to make things better. Your ideas will be heard.
• Ambitious and supportive network of people, who are motivated to change the space industry, bringing expertise from both classic and new space .
• Benefits such as lunch vouchers, events, parties, occupational health care and additional health insurance - but most importantly a possibility to be a part of a unique and diverse team, connected by similar mindset and sense of humor.
• We like to spend time together! You can choose activities whichever is to your liking - runOrbit, climbOrbit; become ping pong or board games champion.
• We support relocation and integration into Finnish society.

Join us in our journey of building software enabled satellites for secure communications

and, thus, creating the most compelling in space data flow company of the new space era.

The Company may require a security clearance for certain positions. Any such security clearance will be conducted in accordance with applicable law and the Company's relevant policies